CITY OF ST. MATTHEWS
SPECIAL VIRTUAL Council Meeting Minutes
December 8, 2020

A special meeting of the St. Matthews City Council was held VIRTUALLY on Tuesday, December 8, 2020. The meeting was called to order at 7:00 p.m. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilmember Bernie Bowling                                                         Councilmember Stuart Monohan
Councilmember Cathi Clark                                                               Councilmember Mary Jo Nay
Councilmember Frank Flynn                                                              Councilmember Amy Olson
Councilmember Tim Holland                                                              Councilmember Tony Weiter

OTHER OFFICIALS
John Singler – St. Matthews City Attorney
Susan Clark – St. Matthews City Clerk/Treasurer
Jack Ruf – St. Matthews Planning & Zoning Officer
Sean Arms – St. Matthews IT Director
Chief Barry Wilkerson – St. Matthews Police Department
Jim Birch – St. Matthews City Engineer
Kenan Stratman – St. Matthews Public Works Director

OTHER ATTENDEES
Gary Major – Resident
Pat Chapman – Resident
Elizabeth Cleary – Chamber of St. Matthews
Josh Suiter – Chamber of St. Matthews
Jim Tencza – Dean Dorton, CPA
Marcus Noll – Dean Dorton, CPA

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilmember Nay to approve the minutes from the November 24, 2020 special council meeting. The motion was seconded by Councilmember Clark.

Upon Voice Vote: (8-0) the motion carried.

PUBLIC COMMENTS

No one had any comments to add due to special meeting status.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled

No discussion took place due to the topic being tabled.

NEW BUSINESS

REVIEW of 2019-2020 AUDIT                                                           JIM TENCZA, DEAN DORTON CPA’S

Jim Tencza, managing partner in charge of the audit began the review stating Dean Dorton is the largest CPA firm in Kentucky and they work with many government agencies completing audits. He introduced Marcus Noll who managed the day-to-day operations of the audit. Mr. Tencza then confirmed the work revealed it was a clean opinion which means no maleficence was found. There were 2 items of importance that had not been included in past audits that were included in this audit which were including the liabilities of vacation and sick leave pay accruals which total approximately $700,000. Additionally, $300,000 in deferred out-flow to the Kentucky Retirement System was included. The city has a net position of $32.4 million. Councilmember Bowling made a motion to accept this audit. The motion was seconded by Councilmember Nay.

Upon Voice Vote: (8-0) the motion carried.

ORDINANCE 20-05                    REVISION OF SOLICITATION             JOHN SINGLER, ATTORNEY
                                                REGULATIONS – 1st Reading

Attorney Singler reviewed Ordinance 20-05 indicating this ordinance mirrors the Louisville Metro ordinance which was formulated and passed after a previous challenge was made to the US Supreme Court in 2017. This ordinance addresses charitable solicitation and provides additional tools for enforcement. Councilmember Nay inquired how door-to-door sales would be enforced. Chief Barry Wilkerson stated the St. Matthews Police Department would continue responding to complaints. Councilmember Monohan made a motion to accept this as 1st reading of Ordinance 20-05. The motion was seconded by Councilmember Nay.

Upon Voice Vote: (8-0) the motion carried as 1st reading.

ORDINANCE 20-09                    REVISION OF PEDESTRIAN SAFETY   JOHN SINGLER, ATTORNEY
                                                1st Reading

Attorney Singler again reviewed Ordinance 20-09 for summary relaying this addresses criminal offenses specifically when people are in the right-of-way. A brief discussion followed. Councilmember Nay made a motion to accept this as 1st reading of Ordinance 20-09. The motion was seconded by Councilmember Monohan.

Upon Voice Vote: (8-0) the motion carried as 1st reading.

MUNICIPAL ORDER 20-12          MOA – HOMELAND SECURITY           JOHN SINGLER, ATTORNEY

The passage of Municipal Order 20-12 allows the St. Matthews Police Department to apply for grant money thru Homeland Security with a Memorandum of Agreement (MOA). Councilmember Monohan made a motion to accept for passage MO 20-12. The motion was seconded by Councilmember Nay.

Upon Voice Vote: (8-0) the motion carried, and MO 20-12 was approved.

MUNICIPAL ORDER 20-13          ACCEPTANCE OF OFFICER               JOHN SINGLER, ATTORNEY                                                                                            JASON HILLIARD

Chief Barry Wilkerson introduced Officer Jason Hilliard to the members of the St. Matthews City Council. Officer Hilliard is a graduate of the University of Louisville with a B.S. in Justice Administration. He also played football while at U of L and later with 2 professional football leagues. He spent 8 years with the Louisville Metro Police Department and received 2 medals of valor. He was also a patrol training officer with the department. He is married and has 2 children. Councilmember Weiter made a motion to approval MO 20-13. The motion was seconded by Councilmember Bowling.

Upon Voice Vote: (8-0) the motion carried.

MUNICIPAL ORDER 20-14          APPROVAL OF OFFICER                   JOHN SINGLER, ATTORNEY
                                                BRENT ROUTZAHN

Chief Barry Wilkerson introduced Office Brent Routzahn to the members of the St. Matthews City Council. Officer Routzahn has a B.S. from Eastern Kentucky University and retired from Louisville Metro Department after starting his career there in 1996. He patrolled the south-end as well as served on the Public Integrity Unit and the Special Events Unit. He is married and coaches for his children’s sports team. Councilmember Nay made a motion to accept MO 20-14. The motion was seconded by Councilmember Weiter.

Upon Voice Vote: (8-0) the motion carried.

MUNICIPAL ORDER 20-15          APPOINTMENT OF JOE BUDDELL     JOHN SINGLER, ATTORNEY
                                                TO STM ETHICS COMMITTEE

Mr. Buddell has served on the St. Matthews Ethics Committee since 2017 and his term is expiring. MO 20-15 reappoints Mr. Buddell to a 2-year term expiring December 31, 2022. Councilmember Nay made a motion to accept MO 20-15. The motion was seconded by Councilmember Weiter.

Upon Voice Vote: (8-0) the motion carried.

MUNICIPAL ORDER 12-16          APPT. OF JUDGE KEVIN GARVEY      JOHN SINGLER, ATTORNEY

                                                STM ETHICS COMMITTEE

Judge Garvey has served on the St. Matthews Ethics Committee since 2017 and his term is expiring. Municipal Order 12-16 reappoints Judge Garvey to another 2-year term which expires December 31, 2022. Councilmember Nay made a motion to accept the appointment of Judge Garvey to another term. The motion was seconded by Councilmember Olson.

Upon Voice Vote: (8-0) the motion carried.

SWEARING-IN of MEMBERS OF THE                                                   SUSAN CLARK, CITY CLERK
2021-2022 ST. MATTHEWS CITY COUNCIL

City Clerk and Kentucky Notary Susan Clark administered the oath of office to Bernard Bowling, Jr., Cathi Clark, Frank Flynn, Tim Holland, Stuart Monohan, Mary Jo Nay, Amy Olson, and Tony Weiter, all of whom were elected at the November 3, 2020 Kentucky General Election by the citizens of the City of St. Matthews. The term is a 2-years and runs from January 1, 2021 to December 31, 2022.

DISTRIBUTION OF ANNUAL                                                               SUSAN CLARK, CITY CLERK
FINANCIAL DISCLOSURE STATEMENTS

On this day City Clerk Susan Clark distributed forms to fulfill this annual requirement. The forms are due back by December 31, 2020. Forms are to be completed by members of the St. Matthews City Council, Chief of Police, City Attorney, and City Clerk.

EXPENDITURES

Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $441,123.34. The motion was seconded by Councilmember Weiter.

Upon Roll Call Vote: (8-0) the motion carried. Yes Votes: Councilmembers Bowling, Clark, Flynn, Holland, Monohan, Nay, Olson, and Weiter.

COMMITTEE REPORTS

· Councilmember Monohan inquired if there has any movement on the proposed condo development on Massie Avenue. At this time, the City of St. Matthews has received no further indication of construction commencing.

· Councilmember Nay reminded those present that any information you want included in the next newsletter is needed immediately. She also suggested the mayor send a thank you note to Hagan Properties for the gorgeous Christmas Tree that has been erected in Shelbyville Plaza which many people have enjoyed.

CITY ATTORNEY’S REPORT

Mr. Singler had no additional comments to report.

MAYOR’S REPORT

Mayor Tonini discussed the following items:

· Chief Wilkerson stated 3 officers have been promoted to Sargent. They are John Sanders, Barbara Shepard, and George Jetter.
· Kenan Stratman said the Trinity Hills Drainage project is actively moving forward. HDR Engineering will be meeting with the neighborhood committee soon to review proposals. The culvert delivery has been delayed due to covid restrictions with shipping items from China. Mr. Stratman may defer installation until after Christmas to ensure families are not inconvenienced during the holiday season. Additionally, prices for the replacement sign at Ten Pin Lane and Shelbyville Road were expensive. Limestone is presently expensive right now but we may be able to use faux limestone. Councilmember Nay interjected that faux limestone is better than no sign at all. She expressed appreciation to Kenan Stratman for contacting KYTC regarding improving the sidewalk, railing, and bridge over a culvert along New LaGrange Road near Harris Place.
· Mayor Tonini asked Josh Suiter to give an update on the Light-Up St. Matthews event held Saturday, December 5th. Approximately 80 people watched the ceremony live on Facebook and a couple thousand reviewed it later. Emily, a first-grade student at St. Matthews Elementary won the coloring contest and Mayor Tonini assisted her in flipping the switch at 6:00 p.m. turning on the Christmas lights at Brown Park. Park Community Credit Union presented Miss Emily with a prize as well.
· The alley that runs behind Grandview Avenue is nearing completion. Catch basins have been installed to capture run-off water that is in the alley.
· Mayor Tonini was alerted that there has been a bill pre-filed with the 2021 Kentucky General Assembly that would cap the residential property value at the amount assessed at the time the homeowner applies for a Homestead Exemption. Cities could lose a significant amount of income over the years if this were to pass.
· Mayor Tonini has been working with Louisville Council Member Paula McCraney and Julie Denton on finding a location for a covid-19 testing site in St. Matthews. The site selected was Waggener High School and will be held Saturday, December 12 from 9:00 a.m. to 1:00 p.m. St. Matthews City Engineer Jim Birch is working on a plan for traffic flow.
· The city has applied for $407,623 in CARES ACT funding.
· Mayor Tonini and Kenan Stratman are looking at updating the elevator at City Hall.
· Councilmember Nay inquired about the safety of people walking around Brown Park in the dark. The park officially closes at dusk each day and is open and operational at dawn. Discussion followed about the fine line between allowing people to enjoy the Christmas lights and safety concerns over electrical and tripping hazards. Chief Wilkerson relayed he will continue to have officers patrol the park, and they will use their best judgement in each individual situation.

ADJOURNMENT

Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmembers Olson and Bowling.

Upon Voice Vote: (8-0) the motion carried, and the meeting adjourned at 8:49 p.m.

Respectfully submitted,

Susan Clark, City Clerk
Richard Tonini, Mayor

DECEMBER 8, 2020      
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,
counter-signed by the City Clerk authorizing payment of the below listed invoices:
Air Quality Systems   Works – Air Filters $211.68 
AT&T   City Hall/Comm. Center – Phones $1,232.13 
B & K Printing   Police – Business Cards $300.00 
Baumann Paper Company   Works – Can Liners $1,028.50 
Chamber of St. Matthews   Admin. – Program Support $18,500.00 
Cross Chrysler Jeep   Police – Vehicle Repair $253.94 
Fire Protection Services, Inc.   Police – Recharge Fire Extinguishers $122.00 
Galls   Police – Uniforms and Equipment $10,617.25 
Goodyear   Police – Vehicle Maintenance $7,625.80 
Guardian Insurance Company   All – Long/Short/Life Insurance $8,531.40 
Harris Forms   Admin. – Check Order Expense $207.72 
Home Depot   Works – Supplies and Materials $79.05 
Kenworth of Louisville   Works – Radiator Hose $82.99 
Labor Works   Works – Contract Employees $2,046.72 
Leonard Brush & Chemical   Works – Supplies and Materials $836.51 
Linear Services Inc. (MAPS)   Works – Speedhump Striping $350.00 
Louisville Gas & Electric   Works – Electric/Street Lights $30,992.77 
Louisville Water Company   Works – Water $798.38 
Lowe’s   Works – Supplies and Materials $780.01 
Metropolitan Sewer District   Works – MS4 3 years & Hazmat Services $52,369.07 
Miller Company   Admin/Police – Copy Machine Charge $309.64 
NAPA Auto Parts   Works – Supplies and Materials $1,762.75 
Open Range   Police – Range Time/Training $48.30 
RCS Communications   Police – Radion Transmission $660.70 
Rumpke   Works – Garbage $92,305.55 
Senior Care Experts   Admin. – Program Support $9,000.00 
Singler & Ritsert   Admin. – City Attorney Fee $31.00 
St. Matthews Area Ministries   Admin. – Program Support $4,375.00 
Staples   Admin. – Office Supplies $315.05 
Stephens and Lawson, PSC   Admin. – CPA Consultants $7,502.75 
The Man Store   Works – Uniform Jackets  $620.00 
Total Truck Parts   Works – Part $49.70 
Triumph Landscape Construction (MAPS)   Works – Capital Improvements $174,348.90 
Valvoline   Police – Vehicle Maintenance $544.77 
Voiance   Police – Translation Services $3.75 
Wex Bank   All – Fuel for Vehicles $11,113.07 
Zetx   Police – Training for Officer Doyle $800.00 
Reimbursements and Payments    
Doyle, Lisa   Police – CID Clothing Allowance $62.06 
Richardson, Mark   Police – CID Clothing Allowance $304.43 
TOTAL   $441,123.34