CITY OF ST. MATTHEWS SPECIAL VIRTUAL Council Meeting Minutes September 8, 2020
A special meeting of the St. Matthews City Council was held VIRTUALLY on Tuesday, September 8, 2020. The meeting was called to order at 7:05 p.m. The following people were present:
MAYOR
Richard J. Tonini
CITY COUNCIL
Councilmember Bernie Bowling Councilmember Stuart Monohan
Councilmember Cathi Clark Councilmember Mary Jo Nay
Councilmember Frank Flynn Councilmember Amy Olson
Councilmember Tim Holland Councilmember Tony Weiter
OTHER OFFICIALS
John Singler – St. Matthews City Attorney
Barry Wilkerson – St. Matthews Chief of Police
Susan Clark – St. Matthews City Clerk/Treasurer
Kenan Stratman – St. Matthews Public Works Director
Sean Arms – St. Matthews IT Director
Jim Birch – St. Matthews Engineer
OTHER ATTENDEES
Gary Major – Resident
Patrick Chapman – Resident
Elizabeth Cleary – Chamber of St. Matthews
Josh Suiter – Chamber of St. Matthews
2 Unknown Callers
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.
MINUTES
A motion was made by Councilmember Nay to approve the minutes from the August 25, 2020 special council meeting. The motion was seconded by Councilmember Olson.
Upon Voice Vote: (8-0) the motion carried.
PUBLIC COMMENTS
No one had any comments to add due to special meeting status.
PENDING BUSINESS
DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled
No discussion took place due to the topic being tabled.
ORDINANCE 20-05 REVISION OF SOLICITATION RICHARD TONINI, MAYOR
ORDINANCE – Tabled
No discussion took place due to the topic being tabled.
NEW BUSINESS
ORDINANCE 20-07 REVISED ETHICS ORDINANCE JOHN SINGLER, ATTORNEY
1ST Reading
After reviewing a model ordinance developed by the Kentucky League of Cities (KLC), Attorney Singler updated the current St. Matthews ethics ordinance in order to be eligible to apply to become a Certified City of Ethics, a program offered by KLC. The updates reflect current substantive issues such as endorsements and use of social media which were not present at the time the current ordinance was approved. More guidelines have been included in instances of perceived or real conflicts of interest and also clarification of incompatible offices. This concluded the 1st reading by summary by Mr. Singler. Councilmember Nay made a motion to accept this as 1st reading. The motion was seconded by Councilmember Bowling.
Upon Voice Vote: (8-0) the motion carried.
ORDINANCE 20-08 2020-2021 AD VALOREM TAX JOHN SINGLER, ATTORNEY
1st Reading
Attorney Singler summarized Ordinance 20-08 which sets the Ad Valorem tax rate for the 2020-2021 fiscal year. A brief discussion followed. Councilmembers Nay and Bowling made a motion to maintain the current City of St. Matthews tax rate of 20 cents per every $100 of PVA assessed value of property with a 40% discount if paid by October 31, 2020. The motion was seconded by Councilmembers Clark and Weiter.
Upon Voice Vote: (8-0) the motion carried.
MUNICIPAL ORDER 20-07 APPLICATION FOR CARES ACT RICHARD TONINI, MAYOR
RELIEF FUND
Mayor Tonini explained the federal government has funding available to provide relief from extra expenses directly attributed by covid-19. Passing of this municipal order allows the City of St. Matthews to apply for these funds. Councilmember Bowling made a motion to participate in the CARES Act program. The motion was seconded by Councilmembers Olson and Nay.
Upon Voice Vote: (8-0) the motion carried.
EXPENDITURES
Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $56,904.92. The motion was seconded by Councilmember Nay.
Upon Roll Call Vote: (8-0) the motion carried. Yes Votes: Councilmembers Bowling, Clark, Flynn, Holland, Monohan, Nay, Olson, and Weiter. No Votes: None.
COMMITTEE REPORTS
· Councilmember Bowling relayed he is working on the 2019-2020 budget amendment with CPA David May.
· Councilmember Nay mentioned information related to the use of golf carts is on the city’s website under permits and on the police page along with the application.
· Councilmember Flynn stated the health insurance renewal is increasing significantly at 25% over this contractual year. The health insurance committee may investigate self-insuring for fiscal year 2021-2022.
CITY ATTORNEY’S REPORT
Mr. Singler had no additional comments to report.
MAYOR’S REPORT
Mayor Tonini discussed the following items:
· A local doctor complained about the ducks/geese stopping traffic crossing Bowling Blvd./Kresge Way as he was in an emergency and needed to get the Baptist’s ER room for a patient. Drivers understandably typically stop and allow the ducks and geese to safely cross. Discussion followed about how to best handle fowl. There was no resolution to the situation.
· Someone complained to the mayor about a car with Tennessee tags that was parked on Breckenridge Lane that contained signage. The mayor explained the car was parking in Louisville Metro and was not in the jurisdiction of St. Matthews.
· Discussion followed about renovations for the St. Matthews Community Center. The council members agreed renovations would not commence in January of 2021 as originally planned due to decrease in revenue directly related to Covid-19. The earliest the renovations could begin would be January of 2022.
· Kenan Stratman said HDR is reviewing plans from Triumph Construction through a change order to upgrade a culvert in the Trinity Hills subdivision.
· Representatives of Dean Dorton accounting firm have been begun the process of completing the 2019-2020 fiscal year audit.
· The federal government may allow employees to defer paying social security payments until January of 2021. Mayor Tonini decided after consulting with the city’s CPA’s that he would defer a decision to participate until answers were available to outstanding questions.
· Josh Suiter invited councilmembers to attend the Chamber’s virtual business luncheon on Wednesday, September 16th. Plans are being finalized for the revamped Halloween in Brown Park which will look different this year due to Covid-19. Councilmember Nay asked to be notified when the plans are finalized so that the information can be placed on the website.
ADJOURNMENT
Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmembers Nay, Olson, and Clark.
Upon Voice Vote: (8-0) the motion carried, and the meeting adjourned at 8:00 p.m.
Respectfully submitted,
Susan Clark, City Clerk
Richard Tonini, Mayor
| SEPTEMBER 8, 2020 | |||
| BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury, | |||
| counter-signed by the City Clerk authorizing payment of the below listed invoices: | |||
| A+ Paper Shredding | Admin/Police – Paper Destruction | $4.00 | |
| Action Target | Police – Training Materials | $447.81 | |
| All-State Ford | Works – Vehicle Repair | $192.00 | |
| Awards Center | Police – Retirement Plaque | $64.95 | |
| B & K Printing | Police – Business Cards | $75.00 | |
| Cintas | Works – Supplies | $2,426.80 | |
| Cross Chrysler Jeep | Police – Vehicle Repar | $2,263.76 | |
| Delta Dental | All – Dental Insurance | $4,843.26 | |
| Galls | Police – Supplies | $645.15 | |
| Goodyear | Police – Vehicle Maintenance | $1,372.01 | |
| Guardian Insurance Company | All – Short/Long/Life Insurance | $8,186.94 | |
| Home Depot | Works – Supplies and Materials | $562.84 | |
| Kiesler’s Police Supply | Police – Ammunition | $1,279.80 | |
| Louisville Water Company | Works – Water | $853.90 | |
| Marlin Business Bank | Admin. – Copy Machine Charge | $453.72 | |
| Miller Company | Admin. – Copy Machine Charge | $158.96 | |
| Mobile Forensic Solutions | Poice – Forensic Examination | $115.00 | |
| National Tactial Officers Association | Police – Annual Dues for (4) | $200.00 | |
| PNC | All – Credit Card Charges | $1,281.01 | |
| Premier Fleet Graphics | Police – Graphics Repair | $57.00 | |
| RCS Communications | Police – Emergency Equipment Install | $17,576.42 | |
| Singler & Ritsert | Admin. – City Attorney Fee | $5,821.50 | |
| Stephens & Lawson | Admin. – Audit Preparation | $7,388.75 | |
| Total Office Products | Police – Office Supplies | $75.99 | |
| Valvoline | Police – Vehicle Maintenance | $492.64 | |
| Reimbursements and Payments | |||
| Bratcher, Joshua | Police – Holster Reimbursement | $65.71 | |
| TOTAL | $56,904.92 | ||
