CITY OF ST. MATTHEWSCouncil Meeting MinutesJune 9, 2015The regular monthly meeting of the St. Matthews City Council was called to order at 7:00 p.m. by Councilman Schade who was serving as Mayor Pro-Tem in Mayor Richard Tonini’s absence. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:
MAYOR
Richard J. Tonini – absent
CITY COUNCIL
Councilman Martha Schade – Serving as Mayor Pro Tem
Councilman Bernie Bowling
Councilman Mary Jo Nay
Councilman Stuart Monohan
Councilman Pat Wissing
Councilman Frank Flynn
Councilman Tony Weiter
Councilman Tim Holland
OTHER OFFICIALS
Foster Haunz – City Attorney
Norm Mayer – St. Matthews Chief of Police
Kenan Stratman – St. Matthews Public Works Director
Jack Ruf – St. Matthews Planning and Zoning Officer
Susan Clark – St. Matthews City Clerk/Treasurer
OTHER ATTENDEES
Jerry Schade – Resident
Nancy Stearman, CPA – St. Matthews Consultant
MINUTES
A motion was made by Councilman Weiter to approve the minutes from the May 26, 2015 meeting. The motion was seconded by Councilman Nay.
Upon vote: (8 – 0) the motion carried.
PUBLIC COMMENTS
No one from the public choose to address the council members on any issue at this time.
PENDING BUSINESS
ORDINANCE 15-01 2015-2016 AD VALOREM TAX FOSTER HAUNZ
2nd Reading
City Attorney Foster Haunz summarized Ordinance 15-01 indicating the property tax rate will remain the same as was in last year’s budget which is 20 cents for each $100 of the PVA assessed value. A discount of 40% will be offered to all property owners if the property tax bill is received or postmarked by October 31, 2015. Tax bills will be mailed on or about October 1, 2015. The face amount of the property tax will be due if received or post marked by December 31, 2015. After December 31, 2105, penalties and interest will accrue. First reading of Ordinance 15-01 took place at the May 26, 2015 council meeting. Councilman Weiter made a motion to accept this as the second reading of Ordinance 15-01 and moved to adopt as written. His motion was seconded by Councilman Nay.
Upon vote: (8-0) the motion passed. Yes Votes: Councilman Holland, Weiter, Monohan, Schade, Bowling, Nay, Wissing, and Flynn. No Votes: None.
Ordinance 15-02 2015-2016 BUDGET FOSTER HAUNZ
2nd Reading
The second reading of Ordinance 15-02 relating to the 2015-2016 Budget for the City of St. Matthews was accomplished by the summarization read by Foster Haunz. Councilman Nay inquired if specific line items could be reduced if the budgeted amounts are no longer deemed necessary. Mr. Haunz responded that it is not a requirement to spend money allotted in all categories. Councilman Bowling made a motion to accept Ordinance 15-02 adding $500,000 in reserved funds for capital projects. Of this amount $250,000 will be credited to the Public Works Department and the other $250,000 will be credited to the Parks budget. The motion was seconded by Councilman Monohan.
Upon Vote: (8-0) the motion carried. Yes Votes: Councilmen Holland, Weiter, Monohan, Schade, Bowling, Nay, Wissing, and Flynn. No Votes: None.
NEW BUSINESS
MUNICIPAL ORDER 15-05 AMENDMENT TO BINDING ELEMENT FOSTER HAUNZ
4165 Westport Road related to signage
St. Matthews Planning and Zoning Officer Jack Ruf explained the binding elements associated with this address have been in place since 1976. The request is to allow the business sign at this location to increase in size to current St. Matthews sign size standards. Councilman Tony Weiter made a motion to accept MO 15-05. The motion was seconded by Councilman Monohan.
Upon vote: (8-0) the motion carried.
BID EVALUATION FOR WASHBURN QUIET ZONE KENAN STRATMAN
St. Matthews Public Works Director Kenan Stratman informed the council members the low bid at $89,881.00 for the Washburn Quiet Zone project was by a company by the name of Cornerstone Construction Company. Councilman Monohan made an inquiry about the quality of work done by this company. A background check confirmed Cornerstone is a relatively new company run by experienced people mostly from MAC Construction Company. The project costs will be divided between the cities of Louisville, Lyndon and St. Matthews. The highest bid came in at $125,000. Councilman Nay inquired about the timeline for closing Washburn Avenue to thru traffic while the work is taking place. Mr. Stratman relayed no timeline has been set at this time. Councilman Bowling made a motion to award the contract to Cornerstone Construction Company. The motion was seconded by Councilman Nay.
Upon Voice Vote: (8-0) the motion carried.
STREET SIGN DIMENSION DETERMINATION KENAN STRATMAN
Mr. Stratman asked the council members to give thoughtful consideration to the size of the letters which will be printed on the new street signs. The MUTCD recommends 6” capitol letters with 4.5” lower case letters. The cost per sign is approximately $46.00 per sign at this time. An example was shown to the council members. The other option allowed by MUTCD is to have signs with 4” capitol letters and 3” lower case letters. An example was also displayed. The approximate cost of each sign is $29.00. Councilman Monohan interjected the City of St. Matthews is following current federal recommendations installing stop signs at a 7 foot height instead of the more typical 5 ½ foot stop sign height. Councilman Flynn and Wissing expressed interest in installing the larger size letters at all the major streets/intersections and the smaller letters on the internal residential streets. The rest of the council members agreed by voice vote. There were no dissenting objections to the plan.
EXPENDITURES
Councilman Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total amount of $166,092.02. The motion was seconded by Councilman Nay.
Upon Vote: (8-0) the motion carried. Yes Votes: Councilmen Holland, Weiter, Monohan, Schade, Bowling, Nay, Wissing and Flynn. No votes: None.
COMMITTEE REPORTS
- Councilman Bowling mentioned a list of all vehicles in the police department is being updated. Five older police cars are likely to be sold in the near future.
- Councilman Nay would like to talk about the benefits of a company like Reach Alert at the next council meeting.
CITY ATTORNEY’S REPORT
City Attorney Foster Haunz mentioned he would like to be involved in the next bid advertisement to insure we are meeting all legal requirements.
MAYOR’S REPORT
Mayor Tonini was absent therefore a Mayor’s Report was not given.
ADJOURNMENT
Councilman Nay made a motion to adjourn the meeting. The motion was seconded by Councilman Weiter.
Upon vote: (8-0) the motion carried and the meeting adjourned at 7:31 p.m.
Respectfully submitted,
Susan Clark – City Clerk
Councilman Martha Schade – Mayor Pro-Tem
June 9, 2015
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,counter-signed by the City Clerk authorizing payment of the below listed invoices:
| A+ Paper Shredding | Admin. – Paper Pulverizing Service | $99.00 | |
| America’s Windows | City Hall – Deposit for Window’s | $3,304.00 | |
| Ashland | Police/Works – Vehicle Maintenance | $401.86 | |
| AT&T | City Hall – Phone Service | $578.76 | |
| Bachman Chevrolet | Police – Car Repair | $82.68 | |
| Bardenwerper, Talbott, & Roberts | Admin. – Masonic Home Research | $2,970.00 | |
| Beck PC | Admin/Police – Computer Repair | $3,135.00 | |
| Bill Collins Ford | Works – Police Car Repairs | $895.71 | |
| Central Office Supply | Police – Office Supplies | $796.80 | |
| Cundiff Electric | Parks – Comm Park Light Repair | $3,917.13 | |
| Davis Electronics | Works – UHF Trunking | $127.50 | |
| Eagle Paper | Works – Herbicide | $200.00 | |
| Earl B. Wise Mechanical | Library/Chamber – Air Conditioning | $628.75 | |
| Evans Small Engine Repair | Works – Fix Hedge Trimmer | $158.01 | |
| Ferguson Waterworks | Works – Blenheim Rd Drainage Work | $524.36 | |
| Fleetone | All – Fuel for Vehicles | $12,832.63 | |
| Forensic Medical Services, Inc. | Police – Annual Contract | $3,500.00 | |
| Goodyear (FF-$1,049.02) | Police – Car Repair | $1,877.35 | |
| Guardian | All – Life/Short/Long Term Insurance | $6,269.99 | |
| Gulf States (FF) | Police – Taser Holsters/Batteries | $3,175.00 | |
| Home Depot | Works – Supplies | $326.73 | |
| Human Development Company | All – Employee Resource | $200.00 | |
| J R Hoe & Sons | Works – Frame and Grate (2) | $1,063.00 | |
| KY Public Protection Cabinet | City Hall – Elevator License | $100.00 | |
| Lewis Seed Company | Works – Grass/Sod Camelot Ditch | $1,633.68 | |
| Louisville Tractor | Works – Mower and Power Rake | $13,195.50 | |
| Louisville Water Company | City Hall/Works – Water Service | $150.13 | |
| Lowe’s | Works – Supplies | $371.32 | |
| Municipal Equipment, Inc. | Works – Leaf Vac Repair | $1,373.82 | |
| Napa Auto Parts | Works – Supplies | $399.08 | |
| Office Depot | Admin. – Office Supplies | $100.46 | |
| Pipe Eyes | Works – Removal of Log in Sewar | $1,500.00 | |
| Plumbers Supply | Works – Repair Supplies Comm Park | $93.61 | |
| PNC | All – Training and Supplies | $1,485.65 | |
| RCS Communications | Police – Police Car Outfitted | $2,065.44 | |
| Rumpke | Works – Garbage Pick-up | $88,996.13 | |
| S&D Coffee | Police – Coffee | $202.07 | |
| Saf-Ti-Co | Works – Plastic Shelving | $540.00 | |
| Sitech Midsouth, LLC | Works – 110V Main Charger | $110.00 | |
| St. Matthews Carwash | Police – Vehicle Wash | $266.00 | |
| St. Matthews Hardware | Works – Supplies | $145.53 | |
| Staples | Admin. – Office Supplies | $58.02 | |
| Stationers, Inc. | Police – Official Police Note Pads | $89.55 | |
| Suburban Septic | Parks – Port-A-Lets | $960.00 | |
| The Verdin Company | Works – Clock Repair | $495.00 | |
| Town Planner | Admin. – City/Calendar | $1,100.00 | |
| Verizon | All – Cell Phone Bill | $1,159.58 | |
| Welders Supply | Works – Compressed Air | $31.00 | |
| Willis Klein | Works/Parks – Service Work | $1,204.56 | |
| Windstream | City Hall – Telephone Service | $784.95 |
| Reimbursements and Payments | |||
| Tonini, Frank | Works – Reimbursement | $416.68 | |
| TOTAL | —————- | ||
| $166,092.02 |
