CITY OF ST. MATTHEWS
Council Meeting Minutes
June 25, 2019

The regular meeting of the St. Matthews City Council was held on Tuesday, June 25, 2019. The meeting was called to order at 7:00 p.m. by Mayor Richard Tonini. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilmember Bernie Bowling                                      Councilmember Stuart Monohan
Councilmember Cathi Clark – absent                              Councilmember Mary Jo Nay
Councilmember Frank Flynn                                           Councilmember Amy Olson
Councilmember Tim Holland – absent                             Councilmember Tony Weiter

OTHER OFFICIALS
Carrie Ritsert – St. Matthews Attorney
Chief Barry Wilkerson– St. Matthews Police Department
Kenan Stratman – Public Works Director
Sean Arms – City IT Specialist

OTHER ATTENDEES
Nancy Stearman – CPA
Gary Major – Resident
Don McCauley – Resident
Susan Krebs – LG&E
Unnamed attendee

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilmember Weiter approve the minutes from the June 11, 2019 meeting. The motion was seconded by Councilmember Olson.

Upon Voice Vote: (6-0) the motion carried.

PUBLIC COMMENTS

Susan Krebs reported that a stop sign at the intersection of Macon and Wendover Avenues needs to be replaced. Public Works Director Kenan Stratman will look into the matter. Mayor Tonini indicated that it is possible that the stop sign is actually in the City of Louisville, and if so, Mr. Stratman will notify the appropriate Louisville department to rectify the matter.

PENDING BUSINESS

TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled

Mayor Tonini announced that funding for this project is included in the 2019-2020 fiscal year budget to be voted on later in this meeting. Once the budget is approved the city can proceed to move forward with the drainage planning and improvements. The 2019-2020 project is expected to include drainage improvements for Massie Avenue residents near the intersection of Massie and Cherrywood and improvements beyond the creek, along with engineering plans for creek channel improvements.

Don McCauley a resident of Trinity Hills thanked the city council for their work, planning and budgeting to get this project moving forward.

ORDINANCE 19-06                          MAINTENANCE STANDARDS                        Tabled
                                                    and NUISANCE ORDINANCE 

Mayor Tonini relayed Ordinance 19-06 was tabled and no discussion or action would be taken at the June 25, 2019 council meeting.

NEW BUSINESS

ORDINANCE 19-07                          2019-2020 BUDGET                                   CARRIE RITSERT, ATTORNEY

Attorney Ritsert summarized Ordinance 19-07 by title only and relayed it is ready for 2nd reading. Nancy Stearman, CPA, spoke to the Mayor and City Council on various highlighted budget items, including;

· Capitol Improvements of a new roof on the Theirman Lane building $150,000
· Renovation of the Community Center $450,000
· New Leaf Vac and Bucket Truck for Public Works $110,000
· Consulting Engineering for the Trinity Hills Drainage Project $350,000
· A 3% increase for employee wages
· Five (5) new police vehicles $199,000

Ms. Stearman noted
· that the proposed budget for 2019-2020 includes a $110,000 surplus, as the city will receive new employee health insurance rates in October 2019, which are expected to increase from the 2018-2019 rate.
· that funds were allotted for the city’s contribution to the Kentucky Retirement System for both Hazardous and Non-Hazardous employees. The rate has increased by 12% from 2018, which is the highest rate that can be charged by current Kentucky statute.
· that Chief Wilkerson was very involved in the planning of the police budget for the 2019-2020 fiscal year. Chief Wilkerson worked with the budget committee to clarify officers true overtime pay from what is actually special duty pay. This clear clarification is critical in city financial reports to Kentucky State Government, as if not reported correctly, can be detrimental to the officer’s future retirement benefits.

Councilmember Flynn inquired about the $700,000 in expected revenue from the City of Louisville towards the new Eline Library. Mayor Tonini stated that he has been in contact with the CFO of the City of Louisville. At this time, both cities are confirming what monies have already been expended on the project by the City of Louisville. It is possible that an amount more than $700,000 will be received.

Councilmember Monohan made a motion to accept this as 2nd reading of Ordinance 19-07. The motion was seconded by Councilmember Weiter.

Upon Voice Vote: (6-0) the motion carried. Ordinance 19-07 was approved.

ORDINANCE 19-08                          AMENDED 2018-2019 BUDGET                    CARRIE RITSERT, ATTORNEY
                                                    1ST Reading

An Ordinance relating to the amendment of the annual budget for the city of St. Matthews for the fiscal year July 1, 2018 through June 20, 2019. Estimating revenues and resources and appropriating funds for the operation of the city government.

Councilmember Weiter made a motion to accept this as 1st reading of Ordinance 19-08. The motion was seconded by Councilmember Monohan.

Upon Voice Vote: (6-0) the motion carried, and the first reading of Ordinance 19-08 was accomplished.

EXPENDITURES

Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $408,114.03. The motion was seconded by Councilmember Weiter.

Upon Roll Call Vote: (6-0) the motion carried. Yes Votes: Councilmembers Weiter, Monohan, Bowling, Nay, Flynn, and Olson. No Votes: None

COMMITTEE REPORTS

Councilmember Monohan – deferred Parks Report to Public Works Director Kenan Stratman.
· Brown Park sidewalks were being poured today. The playground is open and the new restroom building should be ready to open by end of the week. The city is working with a company to install the access controls for the restroom which will auto lock and unlock the restroom doors at designated times each morning and evening.
· Community Center – Currently the STM Little League and Trinty High School are working on a pay schedule for lighting utilities at the new stadium. The Community Center building is being installed with new locks, additionally accessible with a key fob device. This will allow easier access to the facility by persons who rent the venue.
· Councilmember Nay – Communications: The city newsletter is being created at this time and is expected to be in homes by July 27, giving residents a one week notice about the St. Matthews Street Festival scheduled for Saturday, August 3.
· Councilmember Bowling – Police: Reported that Chief Wilkerson has reviewed and approved the allocations included in the Police portion of the new 2019-2020 Fiscal year budget.

CITY ATTORNEY’S REPORT

Ms. Ritsert had no additional report at that time.

MAYOR’S REPORT

· David Peterson, owner of Tafel Motors, previously located on Shelbyville Road near Hubbards Lane, has requested a meeting with Mayor Tonini and City Attorney John Singler. No specific issue for the meeting has been disclosed to the mayor.

· The lighting for the new signs in front of city hall have been changed due to brightness and impact on surrounding homes. Each sign had been refitted with a smaller light which has an acceptable brightness of the surrounding residents.

· Councilmember Amy Olson has been appointed to a committee to investigate, and make recommendations, for furnishings, displaying of city plaques, pictures and notable items throughout the newly renovated city hall building. It was noted that Velma Watkins, with Burdorf Interiors, and a member of the St. Matthews Chamber of Commerce, has submitted some suggestions along these lines.

· Several new meeting rooms throughout the newly renovated city hall need to be designated with a name. The mayor asked the city council members to think about, and suggest, names for these spaces. Other name plates throughout the building are being installed this week.

· The city’s financial support for Senior Care Experts, St. Matthews Area Ministries, and the St. Matthews Area Chamber of Commerce are included in the new budget, however, only Senior Care Experts has submitted their financial documents to receive city approval. The city will contact St. Matthews Area Ministries and the St. Matthews Area Chamber of Commerce to request submission of these documents before any funding can be approved or issued.

ADJOURNMENT

Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmember Bowling.

Upon Voice Vote: (6-0) the motion carried, and the meeting adjourned at 8:02 p.m.

Respectfully submitted,

Councilmember Mary Jo Nay, Pro-Tem City Clerk
Richard Tonini, Mayor

JUNE 25, 2019          
           
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,    
counter-signed by the City Clerk authorizing payment of the below listed invoices:    
A+ Paper Shredding   Police – Document Destruction $69.00    
Anderson’s Sales & Service   Works – Supplies and Materials $92.89    
AT&T   City Hall/Comm. Center – Phones $1,202.23    
Baptist Health Occupational Medicine   Works/Police – Routine Testing $1,355.32    
BMS, LLC   All – Administrative Fee $332.25    
CDW-Government   Admin. – Renewal License $519.96    
Central Business Systems   Admin. – Annual Maintenance Fee $932.00    
Channing Bete Company   Police – Merchandise $35.95    
Charles Guelda & Sons Plumbing, inc.   Comm. Center – RPZ Test $125.00    
Earth First   Works – Mulch $2,568.00    
Flynn Construction Services, LLC   Works – Public Works Drainage Work $4,700.00    
Gall’s   Police – Uniforms $670.52    
Hunter Knepsheild Company   Brown Park – Restroom Building $8,690.00    
Kiesler’s Police Supply   Police – Defense Supplies $128.64    
Miller Company   Admin./Police – Copy Machine Charge $36.42    
Office Depot   Police – Office Supplies $889.16    
RCS Communications   Police – Outfit Police Vehicle $348.55    
Saf-Ti-Co   Works – Posts and Hardware $214.95    
Security Systems   Works/Police – Monitoring $74.00    
Spectrum   Admin. – Internet Service $157.52    
Spectrum   Works/Police – Monitoring $179.98    
St. Matthews Exterminating   Comm. Center. – Pest Control $85.00    
The Courier-Journal   Admin. – Legal Ads $562.11    
Tony’s Wrecker Service   Police – Towing $395.00    
Total Office Products   Police – Office Supplies $82.75    
Towne Post Network, Inc.   Admin. – Publication Fee $1,700.00    
Treez   Works – Tree Trimming $1,800.00    
Valvoline   All – Vehicle Maintence $543.82    
Verizon   All – Cell Phones and MDT’s $2,490.63    
Welders Supply   Works – Compressed Air $33.48    
Willis Klein   Works/Police – Supplies $5.50    
           
Library City Hall          
Sullivan Cozart, Inc.   Works – Library/City Hall Project $372,093.40    
Window and Door Center   Works – Library/City Hall Project $5,000.00    
           
TOTAL     $408,114.03