CITY OF ST. MATTHEWS
Council Meeting Minutes
February 9, 2016
The regular meeting of the St. Matthews City Council was called to order at 7:00 p.m. by Mayor Richard Tonini. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:
MAYOR
Richard J. Tonini
CITY COUNCIL
Councilman Martha Schade
Councilman Bernie Bowling
Councilman Mary Jo Nay
Councilman Stuart Monohan
Councilman Pat Wissing
Councilman Frank Flynn – absent
Councilman Tony Weiter
Councilman Tim Holland
OTHER OFFICIALS
Foster Haunz – St. Matthews City Attorney
Susan Clark – St. Matthews City Clerk/Treasurer
Jack Ruf – St. Matthews Planning and Zoning Officer
OTHER ATTENDEES
Jerry Schade – Resident
Carolyn Deutsch – Resident
Kelly Brothers – Library Manager
David May, CPA – Stephens and Lawson
Jon Henney – Gresham Smith for Tafel Motors
Michael Tigue – Attorney for Tafel Motors
Joe Atkinson – Director of Operations, Tafel Motors
Nancy Stearman, CPA – STM Consultant
MINUTES
A motion was made by Councilman Nay to approve the minutes from the January 26, 2016 meeting. The motion was seconded by Councilman Weiter.
Upon vote: (7-0) the motion carried. Councilman Flynn was absent and unable to participate in the vote.
A motion was made by Councilman Nay to approve the minutes from the January 27, 2016 Special Council meeting. The motion was seconded by Councilman Monohan.
Upon vote: (7-0) the motion carried. Councilman Flynn was absent and unable to participate in the vote.
PUBLIC COMMENTS
Approximately 10 Boy Scouts from Troop #325 at Our Lady of Lourdes attended the council meeting fulfilling a requirement to earn their Citizenship in the Community merit badge.
PENDING BUSINESS
There is no pending business before the council at this time.
NEW BUSINESS
ETHICS COMMITTEE MEMBERS Mayor Rick Tonini
Mayor Tonini introduced members of the St. Matthews Ethics Committee. They are as follows: Judge Kevin Garvey, Rev. Raymond Brown and Mr. Joe Buddell. Each brings their own expertise in government and ethics to the position. Initial Executive Order appointments by Mayor Tonini will be staggered so that a rotation of members is established.
ORDINANCE 16-01 REZONING – 4124 SHELBYVILLE ROAD Foster Haunz
1st Reading
City Attorney Foster Haunz summarized Ordinance 16-01. A change of zoning has been requested by the owner of the property at 4124 Shelbyville Road. The 1.39 acres of property would change from OR-3 to C-2 to allow for employee parking. However Tafel Motors preferred route to transport employees involves shuttling a van on a residential street plus crossing two non-commercially zoned lots. St. Matthews Planning and Zoning Officer Jack Ruf said a few questions remain that were not addressed by the Louisville Metro Planning Commission. One issue is in order to access this property from the rear it is necessary to cross over a portion of 2 parking lots that are zoned OR-3. Since the access to a use is a part of the use, a C-2 use cannot access a public road across a zoning district that does not allow C-2 uses. Mayor Tonini mentioned the emergency gate on the former Heady Avenue is to remain shut and locked and is to be used for emergency access only. Councilman Nay said it is in the residents’ best interest to not increase traffic on residential streets. The proposed changes would also allow for a small shelter for employees to have protection from the weather while waiting on a shuttle. Michael Tigue, attorney for 4124 Shelbyville Road LLC relayed a neighborhood meeting was held on this matter and no one attended to object. Councilman Wissing asked if the business was willing to put in writing the purpose of the new parking lot was for employee parking only. Mr. Tigue believes the commitment would be readily available. Jack Ruf interjected that if this parking lot is truly to only be used for employee parking, owners may be able to apply for a conditional use permit. Councilman Bowling made a motion to accept this as first reading of Ordinance 16-01. The motion was seconded by Councilman Weiter. Mayor Tonini directed the applicant’s representatives to get together with Mr. Ruf to work out the issues discussed since action will be taken at the February 23, 2016 meeting.
Upon Vote: (6-0) the motion passed for first reading. Yes Votes: Councilmen Holland, Weiter, Schade, Bowling, Nay and Wissing. No Votes: None. Councilman Flynn was absent and unable to participate in the vote. Councilman Monohan had a previous commit and excused himself at 7:52 p.m. prior to the vote being taken. Therefore, he was unable to participate in this vote.
APPROVAL OF THE 2014-2015 AUDIT David May, CPA
David May, with Stephens and Lawson, CPA’s, relayed to the council members that a recent audit of fiscal year 2014-2015 resulted in an unqualified opinion meaning it was a clean audit and no misuse of public funds were found. The biggest impact on the financial standing of the city is the new liability extended to all government entities across the Commonwealth of Kentucky relating to the Kentucky Retirement Systems deficiency. This deficiency is going to be covered by all agencies who participate in the Kentucky Retirement System. The City of St. Matthews has made all regular payments on time and in-full. However, because the Kentucky State Government did not make all their required payments, all other agencies are being informed they have to (unfairly) cover Kentucky state government contributions. The city has been assessed $7,000,000 to cover the State’s shortfall. Agencies who are receiving these liability assessments are objecting due to the unfairness of the situation. Councilman Bowling made a motion to accept the audit as presented. The motion was seconded by Councilman Holland.
Upon vote: (6-0) the motion was approved. Councilmen Flynn and Monohan were absent and unable to participate in the vote.
EXPENDITURES
Councilman Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total amount of $ 177,169.52. The motion was seconded by Councilman Nay.
Upon Vote: (6-0) the motion carried. Yes Votes: Councilmen Holland, Weiter, Schade, Bowling, Nay, and Wissing. No Votes: None. Councilmen Flynn and Monohan were absent and unable to participate in the vote.
COMMITTEE REPORTS
- Councilman Holland relayed he attended a recent St. Matthews Little League meeting. The organization is making substantial changes to their financial structure as well as adding softball.
- Councilman Schade directed everyone’s attention to a plaque hanging on the wall which included an article that appeared in The Courier-Journal on December 12, 2015 relating to 1940’s history of St. Matthews.
- Councilman Bowling stated the sergeants’ exam will be given April 16th. New officer interviews are starting Wednesday, February 10th.
- Councilman Nay inquired if patrol officers could watch for illegal parking during overnight hours. It appears some people are parking in yards during hours which the Code Enforcement Officer is not on duty.
CITY ATTORNEY’S REPORT
Mr. Haunz passed on giving a report.
MAYOR’S REPORT
Mayor Tonini had no further comments
EXECUTIVE SESSION
Councilman Nay made a motion to adjourn the regular session and convene into Executive Session in order to discuss a legal matter. The motion was seconded by Councilman Holland.
Upon vote: (6-0) the motion carried. And the regular meeting was suspended at 8:15 p.m. Councilmen Flynn and Monohan were absent and unable to participate in the vote.
The members went into Executive Session at 8:17 p.m.
At 8:34 p.m. Councilman Nay made a motion to terminate the Executive Session and reconvene into the regular session. The motion was seconded by Councilman Weiter.
Upon vote: (6-0) the motion carried. Councilmen Flynn and Monohan were absent and unable to participate in the vote.
It was noted no action was taken during Executive Session.
ADJOURNMENT
Councilman Wissing made a motion to adjourn the meeting. The motion was seconded by Councilman Bowling.
Upon vote: (6-0) the motion carried and the meeting adjourned at 8:34 p.m. Yes Vote: Councilmen Holland, Weiter, Schade, Bowling, Nay, and Wissing. No Votes: None. Councilmen Monohan and Flynn were absent and unable to participate in the vote.
Respectfully submitted,
Susan Clark – City Clerk
Mayor Richard Tonini
| February 9, 2016 | ||
| BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury, | ||
| counter-signed by the City Clerk authorizing payment of the below listed invoices: | ||
| AT&T | Comm. Center/City Hall – Service | $532.97 | |
| A+ Paper Shredding | Admin. – Record Destruction | $80.00 | |
| Beck PC | Police/Admin. – Computer Repair | $7,585.00 | |
| Bill Collins Ford | Police – Vehicle Repairs | $783.10 | |
| Bumper to Bumper | Works – Wipers | $19.98 | |
| Central Office Supply | Police – Office Supplies | $881.68 | |
| Cincinnati Bell Technology | Admin. – Annual Contract Renewal | $3,371.00 | |
| Davis Electronics | Police – Radio Service | $127.50 | |
| Delta Dental | All – Dental Insurance | $4,511.82 | |
| Dorma USA | City Hall – Library Door Repair | $611.35 | |
| Forensic Medical Services | Police – Annual Retainer | $5,000.00 | |
| Goodyear | Police – Vehicle Repair | $1,579.63 | |
| Hall Contracting | Works – Pot Hole Patch Supplies | $223.20 | |
| HDR Engineering | Works – Engineering/Masonic Home | $530.58 | |
| KY Treasurer | Police – Notary Renewal Karen Hight | $10.00 | |
| Louisville Gas & Electric | Works – City Street Lights | $32,000.20 | |
| Louisville Water Company | Works – Water | $137.13 | |
| Marlin Business Bank | Admin. – Copy Machine Rental | $153.04 | |
| Morton Salt | Works – Road Salt | $16,860.35 | |
| Municipal Revenue Solutions | Admin. – Finance Consultant | $3,664.00 | |
| Office Depot | Admin. – Office Supplies | $20.01 | |
| PNC Bank | All – Supplies | $2,191.91 | |
| Redwing | Parks – Stream Restoration Monitoring | $2,900.00 | |
| Rumpke | Works – Refuse Collection | $89,115.35 | |
| S&J Lighting | Works – Swivel Bulbs | $50.89 | |
| Staples | Admin. – Office Supplies | $198.64 | |
| Suburban Towing | Police – Towing | $225.00 | |
| Treez | Works – Tree Trimming | $200.00 | |
| Verizon Wireless | Police – Computer Connection | $1,520.44 | |
| Whayne Supply | Works – Supplies | $101.97 | |
| Reimbursements and Payments | |||
| Dawson, Beth | Admin. – Newsletter | $700.00 | |
| Norton, John | Police – Canine Expenses | $500.00 | |
| Tonini, Frank | Works – Reimbursement for Expenses | $379.08 | |
| Vaughn & Smith Law Office | Works – Supplies Reimbursement | $403.70 | |
| TOTAL | ———- | ||
| $177,169.52 |
