CITY OF ST. MATTHEWS
SPECIAL VIRTUAL Council Meeting Minutes
September 22, 2020
A special meeting of the St. Matthews City Council was held VIRTUALLY on Tuesday, September 22, 2020. The meeting was called to order at 7:00 p.m. The following people were present:
MAYOR
Richard J. Tonini
CITY COUNCIL
Councilmember Bernie Bowling Councilmember Stuart Monohan
Councilmember Cathi Clark Councilmember Mary Jo Nay
Councilmember Frank Flynn – Absent Councilmember Amy Olson
Councilmember Tim Holland Councilmember Tony Weiter
OTHER OFFICIALS
Carrie Ritsert – St. Matthews City Attorney
Barry Wilkerson – St. Matthews Chief of Police
Susan Clark – St. Matthews City Clerk/Treasurer
Kenan Stratman – St. Matthews Public Works Director
Jack Ruf – St. Matthews Planning & Zoning Officer
Sean Arms – St. Matthews IT Director
OTHER ATTENDEES
Gary Major – Resident
Patrick Chapman – Resident
Elizabeth Cleary – Chamber of St. Matthews
Josh Suiter – Chamber of St. Matthews
Brandon Goldberg – Jaeggers Restaurant
Monica Jones – Texas Roadhouse
Kyle Beard – Unknown
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.
MINUTES
A motion was made by Councilmember Nay to approve the minutes from the September 8, 2020 special council meeting. The motion was seconded by Councilmember Clark.
Upon Voice Vote: (7-0) the motion carried.
PUBLIC COMMENTS
No one had any comments to add due to special meeting status.
PENDING BUSINESS
DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled
No discussion took place due to the topic being tabled.
ORDINANCE 20-05 REVISION OF SOLICITATION RICHARD TONINI, MAYOR
ORDINANCE – Tabled
No discussion took place due to the topic being tabled.
ORDINANCE 20-07 REVISED ETHICS ORDINANCE CARRIE RITSERT, ATTORNEY
2nd Reading
Per the direction of Mayor Richard Tonini, the City of St. Matthews is working towards becoming a certified City of Ethics, a program offered by the Kentucky League of Cities. The Ethics Ordinance was updated in order to comply with current guidelines. Among other items, this ordinance includes parameters for social media which did not exist until a few years ago. Councilmember Nay made a motion to accept Ordinance 20-07 for passage. The motion was seconded by Councilmembers Olson and Clark.
Upon Voice Vote: (7-0) the motion carried.
ORDINANCE 20-08 2020-2021 AD VALOREM TAX CARRIE RITSERT, ATTORNEY
2nd Reading
Attorney Ritsert summarized Ordinance 20-08 which sets the Ad Valorem tax rate for the 2020 property tax collection year ending June 30, 2021. A brief discussion followed. Councilmember Nay made a motion to maintain the current City of St. Matthews tax rate of 20 cents per every $100 of PVA assessed value of property with a 40% discount if paid by October 31, 2020. The motion was seconded by Councilmember Weiter.
Upon Voice Vote: (7-0) the motion carried.
NEW BUSINESS
MUNICIPAL ORDER 20-08 RDDDP – 6221 Dutchmans Pkwy CARRIE RITSERT, ATTORNEY
Per Jack Ruf, St. Matthews Planning and Zoning Officer, Jaeggers Restaurant is requesting modifications to their restaurant plan which was previously approved. Pedestrian access was tweaked as well as the order station and menu board. None of the requests were found to be objectionable. Councilmember Nay made a motion to accept MO 20-08. The motion was seconded by Councilmember Holland.
Upon Voice Vote: (7-0) the motion carried.
EXPENDITURES
Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $223,484.53. The motion was seconded by Councilmembers Clark and Weiter.
Upon Roll Call Vote: (7-0) the motion carried. Yes Votes: Councilmembers Bowling, Clark, Holland, Monohan, Nay, Olson, and Weiter.
COMMITTEE REPORTS
· Councilmember Clark reiterated the deadline to enroll in the wellness program offered to city employees is September 25th. The program begins October 12th.
· Councilmember Nay relayed the next newsletter is being constructed for October delivery in homes.
CITY ATTORNEY’S REPORT
Ms. Ritsert had no additional comments to report.
MAYOR’S REPORT
Mayor Tonini discussed the following items:
· Per the request of Mayor Tonini, Police Chief Barry Wilkerson mentioned the police department is adding officers to patrols in order to be extra vigilant.
· The City of St. Matthews is allowing the Board of Elections to utilize the St. Matthews Community Center as a regional polling location for the 2020 General Election. Voting will run from October 13th to November 3rd.
· At this time, Mayor Tonini is prepared to call for a state of emergency if needed following the direction of Louisville Metro. It has not been implemented at this time.
· There will likely be a budget revision to accommodate additional expenses not covered in the original budget. The action item will be on a council meeting agenda soon.
· Mayor Tonini asked Kenan Stratman give an update on Public Works projects. Mr. Stratman relayed the Massie Avenue Drainage and Sidewalk Improvements are about 90% complete with grading and sodding being the last segment of the project. It will likely be finished in early October. Annually, specific streets are identified which need repaving. Work on these streets is expected to be completed in October as well. With the Trinity Hills Culvert Replacement, pricing came in under budget at $110,000 and $150,000 was budgeted, in addition to the culvert some additional work may be performed to address other drainage concerns. The design on the alley and drainage improvements between Grandview and Warner is complete, engineers estimate ($163,000) is higher than the amount budgeted ($50,000). Advertisement on the project went out today on this project and the bid opening is schedule for October 9 at 11:00 a.m. Final grading and sod work on Winchester and St. Germaine should be complete within the next 2 weeks. The council room is undergoing renovations that should be completed before the end of the year.
· Councilmember Nay inquired about the status of a sidewalk she requested to be installed on Shelbyville Road in the vicinity of Bluegrass Shopping Center. Mr. Stratman relayed he would pull the plans and review for future action.
· Mayor Tonini asked representatives of the Chamber of St. Matthews for updates. Josh Suiter relayed a virtual Business Expo is being held this month instead of the customary July.
ADJOURNMENT
Councilmember Nay made a motion to adjourn. The motion was seconded by Councilmember Olson.
Upon Voice Vote: (7-0) the motion carried, and the meeting adjourned at 7:48 p.m.
Respectfully submitted,
Susan Clark, City Clerk
Richard Tonini, Mayor
| SEPTEMBER 22, 2020 | |||
| BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury, | |||
| counter-signed by the City Clerk authorizing payment of the below listed invoices: | |||
| Air Quality Systems, Inc. | Works – Air Filters | $499.20 | |
| Alro | Police – Training Materials | $672.42 | |
| Anderson’s Sale & Service | Works – Supplies and Materials | $582.30 | |
| AT&T | City Hall/Comm. Center – Phones | $1,430.71 | |
| Awards Center | Police – SWAT Plaque | $64.95 | |
| Baptist Health Occupational Medicine | Works/Police – Testing | $366.00 | |
| BMS, LLC | All – Health Insurance Addendum | $355.50 | |
| Bob Hook Chevrolet | Police – Vehicle Maintenance | $2,592.22 | |
| Bobcat Enterprises, Inc. | Works – Stump Grinder Repair | $1,361.75 | |
| CDWGovernment | Police Forfeiture Acct – Technology | $25,175.28 | |
| CDWGovernment | Police – Technology Upgrades | $2,337.17 | |
| Coca Cola Consolidated | Admin. – Drinks for Machine | $217.00 | |
| Dean Dorton CPA’s | Admin. – Partial Audit Fees | $6,000.00 | |
| Earth First | Works – Mulch | $1,318.00 | |
| Galls | Police – Bags/Materials | $665.10 | |
| Harris Forms | Admin. – Check Printing Fee | $185.85 | |
| HDR Engineering | Works – Trinity Hills Improvements | $1,503.24 | |
| KEMI | All – Unemployment Insurance | $24,541.78 | |
| Kentucky League of Cities | Admin. – Virtual Conference Registration | $800.00 | |
| Leonard Brush & Chemical | Works – Supplies and Materials | $312.66 | |
| Louisville Gas & Electric | Works – Electric/Street Lights | $34,020.79 | |
| Louisville Water | Works – Deposit on Temporary Meter | $5,869.71 | |
| Marlin Business Bank | Admin. – Copy Machine Rental | $136.00 | |
| Medley’s Auto | Works – Vehicle Repair | $1,012.14 | |
| Miller Company | Admin/Police – Copy Machine Charge | $130.13 | |
| Miller Transportation | Police – Transit Bus | $600.00 | |
| Mobile Forensic Solutions | Police – Investigative Tool | $318.00 | |
| Napa Auto Parts | Works – Supplies and Materials | $962.31 | |
| Natural Products | Works – Fill Dirt | $390.00 | |
| Office Depot | Police – Fingerprining Supplies | $122.75 | |
| Quadient, Inc. | Admin. – Postage Machine Update | $251.85 | |
| RCS Communications | Police – Radio’s Maintenance | $589.00 | |
| Rod’s Automotive, LLC | Works – Vehicle Maintenance | $1,357.00 | |
| Rumpke | Works – Garbage Collection | $92,220.55 | |
| Security Systems | Works – Monitoring | $207.00 | |
| Sparkle Brite III | Police – Vehicle Wash | $274.00 | |
| Spectrum | Works/Police – Monitoring | $598.96 | |
| St. Matthews Exterminating Co. | Comm. Center – Pest Control | $88.00 | |
| Stephens Printing | Admin. – Printing Notices | $332.50 | |
| The Courier-Journal | Admin. – Public Notice | $296.80 | |
| Tony’s Wrecker Service | Police – Towing | $263.00 | |
| Total Office Products | Police – Office Supplies | $619.24 | |
| Trans Union | Police – Investigative Tool | $48.50 | |
| TruGreen | Brown Park – Lawn Service | $171.15 | |
| USPS | Admin. – Annual Postage Depost | $10,000.00 | |
| Welders Supply | Works – Compressed Air | $34.72 | |
| Reimbursements and Payments | |||
| Jetter, George | Police – Reimbursement for Portal | $385.08 | |
| Ratliff, Scott | Police – Reimbursement for Supplies | $490.60 | |
| Roy, Kevin | Police – CID Reimbursement | $608.63 | |
| Sanders, John | Police – CID Reimbursement | $104.99 | |
| TOTAL | $223,484.53 | ||
