CITY OF ST. MATTHEWS
Council Meeting Minutes
October 8, 2019

The regular meeting of the St. Matthews City Council was held on Tuesday, October 8, 2019. The meeting was called to order at 7:00 p.m. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilmember Bernie Bowling                                                  Councilmember Stuart Monohan
Councilmember Cathi Clark                                                        Councilmember Mary Jo Nay
Councilmember Frank Flynn                                                       Councilmember Amy Olson
Councilmember Tim Holland                                                      Councilmember Tony Weiter

OTHER OFFICIALS
John Singler – St. Matthews Attorney
Barry Wilkerson – Chief of St. Matthews Police Department
Kenan Stratman – St. Matthews Public Works Director

OTHER ATTENDEES
Gary Major – Resident
Josh Suiter – Chamber of St. Matthews
Elizabeth Cleary – Chamber of St. Matthews
Virginia Hart – Chamber of St. Matthews
Unidentified person

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilmember Clark to approve to the minutes from the September 18, 2019 meeting. The motion was seconded by Councilmembers Bowling and Weiter.

Upon Voice Vote: (7-0) the motion carried. Councilmember Nay abstained from the vote due to her absence from the September 18, 2019 meeting.

PUBLIC COMMENTS

Josh Suiter, Membership Director for the Chamber of St. Matthews, informed those present that the Chamber of St. Matthews was recognized in several categories at the recent state Chamber meeting. Trophies presented to the St. Matthews Chamber were the 2019 Excellence in Membership Growth Award which this Chamber also won in 2018, 2015, 2011, 2010, 2007, and 2005. Additionally, this Chamber chapter was recognized for the 2019 Excellence in Membership Retention Award which the St. Matthews Chapter tied with another Chamber at a 93.5% retention in membership rate. On another matter, Texas Roadhouse is partnering with the Chamber of St. Matthews on Wednesday, October 9, 2019. When the server is presented with a coupon, Texas Roadhouse will donate 10% of total food sales to the Chamber. Proceeds will go towards the new furnishings in the Chamber office.

Gary Major, resident, thanked the council members for placing the electronic speed sign on Winchester Road. However, a resident parks their truck in front of the sign therefore blocking the sign. St. Matthews Public Works Director Kenan Stratman at the direction of Mayor Tonini, will assess the situation and identify a solution.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled

No discussion took place due to the topic being tabled.

ORDINANCE 19-06                                        MAINTENANCE STANDARDS and NUISANCE ORDINANCE – Tabled

No discussion took place due topic being tabled.

ORDINANCE 19-10                                        GOLF CART ALLOWANCE – Tabled

No discussion took place due to topic being tabled other than in public comments.

NEW BUSINESS

PRIMROSE ROAD and DRAINAGE IMPROVEMENTS                          RICK TONINI, MAYOR
AWARD OF CONTRACT AND ROW ACQUITIONS

Mayor Tonini asked Pubic Works Director Kenan Stratman to give a status report on the Primrose Road improvement project. Mr. Stratman summarized activity. The project was sent through the bidding process. A company called Triumph was the lowest bidder. Representatives of Triumph said they could complete the project in 30-45 days starting immediately. HDR Engineering estimated the cost of the project would be approximately $241,758. The Triumph bid was $216,385. Mr. Stratman asked for and received letters of recommendation from other clients. Councilmember Monohan made a motion to award Triumph the project contract. The motion was seconded by Councilmember Olson.

Upon Voice Vote: (8-0) the motion carried.

AWARD of CONTRACT for ROOF REPLACEMENT                            RICK TONINI, MAYOR
at 201 THIERMAN LN.

Mayor Tonini mentioned patches have been completed on this roof for years and the time has come to replace the roof. Bids were received and Geoghegan Roofing was the lowest bidder at $131,800. Completion is dependent on the weather but will commence shortly. Tenants have been advised of the work. Councilmember Nay made a motion to enter into a contract with Geoghegan Roofing to replace the roof at 201 Thierman Lane. The motion was seconded by Councilmembers Holland and Clark.

Upon Voice Vote: (8-0) the motion carried.

MUNICIPAL ORDER 19-16                              INVESTMENT AGREEMENT                 JOHN SINGLER, ATTORNEY

Attorney Singler outlined the contents of the municipal order which sets parameters for investing. Recent change in law allow more options. Passage of this municipal order does not require the city or the councilmembers to act. It only allows them to consider additional choices. Mayor Tonini relayed he has invited representatives of PNC to speak to the council members regarding these options at a future council meeting. Councilmember Flynn

inquired if passage of the MO locks the city into making investments only thru the Kentucky League of Cities Investment pool. Attorney Singler assured the councilmembers it does not. Councilmember Nay also noted that any money invested can be released with 24-hour notice.

Councilmember Nay made a motion to accept MO 19-16. The motion was seconded by Councilmember Weiter.

Upon Voice Vote: (8-0) the motion carried.

EXPENDITURES

Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $366,224.07 The motion was seconded by Councilmember Weiter.

Upon Roll Call Vote: (8-0) the motion carried. Yes Votes: Councilmembers Clark, Holland, Weiter, Monohan, Bowling, Nay, Flynn and Olson. No votes: None.

COMMITTEE REPORTS

· Councilmember Holland relayed the renter at 179 St. Matthews Avenue has vacated the premises. The renter was excellent and no damage was reported. Another tenant has been identified and should move in early November.
· Councilmember Monohan deferred to Kenan Stratman for a Park status report. Mr. Stratman mentioned he is working with Redwing regarding the retention basin.
· Councilmember Bowling mentioned Chief Wilkerson is staying within his budget. Additionally, the police arrested a person for auto theft recently.
· Councilmember Nay said the newsletter was delivered in early October. Halloween in Brown Park will be held October 26th, 2019 from 11:00 a.m. to 3:00 p.m.
· Councilmember Olson had an artistic rendition for possible use at City Hall. Mayor Tonini said he would like to have some type of mural for the Council Room.

CITY ATTORNEY’S REPORT

Mr. Singler reported that an invoice for supposed pension spiking has been received. Negotiations are taking place regarding the amount. An agreement between Trinity, the St. Matthews Little League and the city has been reached regarding parking issues at the Community Center.

MAYOR’S REPORT

Mayor Tonini relayed that Nancy Stearman has resigned as the CPA consultant for the City of St. Matthews. A new accounting firm will be completing the 2019-2020 audit.

ADJOURNMENT

Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmembers Bowling and Nay.

Upon Voice Vote: (8-0) the motion carried, and the meeting adjourned at 7:42 p.m.

Respectfully submitted,

Susan Clark, City Clerk
Richard Tonini, Mayor

OCTOBER 8, 2019      
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,
counter-signed by the City Clerk authorizing payment of the below listed invoices:
A+ Paper Shredding   Police/Admin. – Paper Destruction $1,337.00
Anderson’s Sales & Service   Works – Supplies $254.37
Anthem BCBS   All – Health Insurance Coverage $72,141.66
AT&T   City Hall/Comm. Center – Phones $1,732.38
Bill Collins Ford   Police – Vehicle Repair $1,246.89
Brown Equipment   Works – 2 Leaf Vacs $29,999.00
Charles Guelda & Sons   Comm. Park – New Restroom Fix $225.28
Coco Cola Bottling Company   City Hall – Supplies for Coke Machine $99.00
Ernst Concrete   Works – Concrete $511.00
E-Z Construction Company   Brown Park – Park Renovation $16,132.75
Home Depot   Works – Supplies and Materials $547.64
Huber Tire   Works – Backhoe Tire $243.50
Internation Institute of Municipal Clerks   Admin. – Dues $195.00
KEMI   All – Workers Comp Invoice $14,809.39
Kentucky League of Cities   Admin/Works – Conference Fees $2,014.00
Kentucky League of Cities Insurance Trust   All – Workers Comp $656.47
Kentucky Retirement Systems   Police/Works – Spiking Invoice $63,884.37
Leonard Brush & Company   Works/Comm. Center – Supplies $1,073.78
Lewis Seed Company   Works – Fertilizer $169.74
Louisville Gas & Electric   Works – Electric/Street Lights $32,843.46
Louisville Water   Works – Water $176.50
Lowe’s   Works – Supplies and Materials $343.56
Luis Ramos Asphalt LLC   MAPS – Patching on Iola $975.00
Marlin Business Bank   Admin. – Copy Machine Rental $136.00
Midwest Sprinkler System   Comm. Center – Leak Repair $1,373.00
Mirazon   Admin. – Computer Contract $2,780.00
MPI   Admin. – STM Stickers $1,061.27
NAPA Auto Parts   Works – Supplies $781.17
Neill-Lavielle Supply Company   Works – Steel $84.35
Office Depot   Works/Police – Office Supplies $363.10
PNC Bank   All – Supplies and Materials $4,029.78
RCS Communications   Police – Radio’s and Radio Repairs $291.00
Rumpke   Brown/Warwick Parks – Garbage/Portalets $92,896.90
S & D Coffee   Police/Admin. – Coffee $341.29
Saf-Ti-Co   Works – Signs and Cones $806.48
Security Systems, Inc.   Works/Police – Monitoring $74.00
Singler & Ritsert   Admin. – City Attorney Fee $4,266.00
St. Matthews Fire Alumni Assocation   Works – Banners for City $150.00
Staples   Works/Admin. – Office Supplies $136.53
Sterling Thompson Insurance Company   Admin. – Bond Renewal $27.00
Total Office Products   Police – Office Supplies $203.63
Total Truck Parts   Works – Clamps $58.40
Treez   Works – Tree Deadwood Trimming $2,275.00
Wex Bank   All – Fuel for Vehicles $12,403.51
Wilson Equipment Company   Works – Parts $73.92
Library City Hall      
Reimbursements and Payments      
Sanders, John   Police – Reimbursement for Repair $77.25
Aschbacher, Joseph   Works – Purchase of ROW $1,593.00
Hines, Mchael Damon   Works – Purchase of ROW $1,480.00
Keenan, Francis   Works – Purchase of ROW $430.00
Schmidt, Michael and Theresa   Works – Purchase of ROW $2,898.00
Steiner, Mark   Works – Purchase of ROW $2,997.00
TOTAL     $366,224.07