CITY OF ST. MATTHEWS
Council Meeting Minutes
October 8, 2019
The regular meeting of the St. Matthews City Council was held on Tuesday, October 8, 2019. The meeting was called to order at 7:00 p.m. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:
MAYOR
Richard J. Tonini
CITY COUNCIL
Councilmember Bernie Bowling Councilmember Stuart Monohan
Councilmember Cathi Clark Councilmember Mary Jo Nay
Councilmember Frank Flynn Councilmember Amy Olson
Councilmember Tim Holland Councilmember Tony Weiter
OTHER OFFICIALS
John Singler – St. Matthews Attorney
Barry Wilkerson – Chief of St. Matthews Police Department
Kenan Stratman – St. Matthews Public Works Director
OTHER ATTENDEES
Gary Major – Resident
Josh Suiter – Chamber of St. Matthews
Elizabeth Cleary – Chamber of St. Matthews
Virginia Hart – Chamber of St. Matthews
Unidentified person
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.
MINUTES
A motion was made by Councilmember Clark to approve to the minutes from the September 18, 2019 meeting. The motion was seconded by Councilmembers Bowling and Weiter.
Upon Voice Vote: (7-0) the motion carried. Councilmember Nay abstained from the vote due to her absence from the September 18, 2019 meeting.
PUBLIC COMMENTS
Josh Suiter, Membership Director for the Chamber of St. Matthews, informed those present that the Chamber of St. Matthews was recognized in several categories at the recent state Chamber meeting. Trophies presented to the St. Matthews Chamber were the 2019 Excellence in Membership Growth Award which this Chamber also won in 2018, 2015, 2011, 2010, 2007, and 2005. Additionally, this Chamber chapter was recognized for the 2019 Excellence in Membership Retention Award which the St. Matthews Chapter tied with another Chamber at a 93.5% retention in membership rate. On another matter, Texas Roadhouse is partnering with the Chamber of St. Matthews on Wednesday, October 9, 2019. When the server is presented with a coupon, Texas Roadhouse will donate 10% of total food sales to the Chamber. Proceeds will go towards the new furnishings in the Chamber office.
Gary Major, resident, thanked the council members for placing the electronic speed sign on Winchester Road. However, a resident parks their truck in front of the sign therefore blocking the sign. St. Matthews Public Works Director Kenan Stratman at the direction of Mayor Tonini, will assess the situation and identify a solution.
PENDING BUSINESS
DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled
No discussion took place due to the topic being tabled.
ORDINANCE 19-06 MAINTENANCE STANDARDS and NUISANCE ORDINANCE – Tabled
No discussion took place due topic being tabled.
ORDINANCE 19-10 GOLF CART ALLOWANCE – Tabled
No discussion took place due to topic being tabled other than in public comments.
NEW BUSINESS
PRIMROSE ROAD and DRAINAGE IMPROVEMENTS RICK TONINI, MAYOR
AWARD OF CONTRACT AND ROW ACQUITIONS
Mayor Tonini asked Pubic Works Director Kenan Stratman to give a status report on the Primrose Road improvement project. Mr. Stratman summarized activity. The project was sent through the bidding process. A company called Triumph was the lowest bidder. Representatives of Triumph said they could complete the project in 30-45 days starting immediately. HDR Engineering estimated the cost of the project would be approximately $241,758. The Triumph bid was $216,385. Mr. Stratman asked for and received letters of recommendation from other clients. Councilmember Monohan made a motion to award Triumph the project contract. The motion was seconded by Councilmember Olson.
Upon Voice Vote: (8-0) the motion carried.
AWARD of CONTRACT for ROOF REPLACEMENT RICK TONINI, MAYOR
at 201 THIERMAN LN.
Mayor Tonini mentioned patches have been completed on this roof for years and the time has come to replace the roof. Bids were received and Geoghegan Roofing was the lowest bidder at $131,800. Completion is dependent on the weather but will commence shortly. Tenants have been advised of the work. Councilmember Nay made a motion to enter into a contract with Geoghegan Roofing to replace the roof at 201 Thierman Lane. The motion was seconded by Councilmembers Holland and Clark.
Upon Voice Vote: (8-0) the motion carried.
MUNICIPAL ORDER 19-16 INVESTMENT AGREEMENT JOHN SINGLER, ATTORNEY
Attorney Singler outlined the contents of the municipal order which sets parameters for investing. Recent change in law allow more options. Passage of this municipal order does not require the city or the councilmembers to act. It only allows them to consider additional choices. Mayor Tonini relayed he has invited representatives of PNC to speak to the council members regarding these options at a future council meeting. Councilmember Flynn
inquired if passage of the MO locks the city into making investments only thru the Kentucky League of Cities Investment pool. Attorney Singler assured the councilmembers it does not. Councilmember Nay also noted that any money invested can be released with 24-hour notice.
Councilmember Nay made a motion to accept MO 19-16. The motion was seconded by Councilmember Weiter.
Upon Voice Vote: (8-0) the motion carried.
EXPENDITURES
Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $366,224.07 The motion was seconded by Councilmember Weiter.
Upon Roll Call Vote: (8-0) the motion carried. Yes Votes: Councilmembers Clark, Holland, Weiter, Monohan, Bowling, Nay, Flynn and Olson. No votes: None.
COMMITTEE REPORTS
· Councilmember Holland relayed the renter at 179 St. Matthews Avenue has vacated the premises. The renter was excellent and no damage was reported. Another tenant has been identified and should move in early November.
· Councilmember Monohan deferred to Kenan Stratman for a Park status report. Mr. Stratman mentioned he is working with Redwing regarding the retention basin.
· Councilmember Bowling mentioned Chief Wilkerson is staying within his budget. Additionally, the police arrested a person for auto theft recently.
· Councilmember Nay said the newsletter was delivered in early October. Halloween in Brown Park will be held October 26th, 2019 from 11:00 a.m. to 3:00 p.m.
· Councilmember Olson had an artistic rendition for possible use at City Hall. Mayor Tonini said he would like to have some type of mural for the Council Room.
CITY ATTORNEY’S REPORT
Mr. Singler reported that an invoice for supposed pension spiking has been received. Negotiations are taking place regarding the amount. An agreement between Trinity, the St. Matthews Little League and the city has been reached regarding parking issues at the Community Center.
MAYOR’S REPORT
Mayor Tonini relayed that Nancy Stearman has resigned as the CPA consultant for the City of St. Matthews. A new accounting firm will be completing the 2019-2020 audit.
ADJOURNMENT
Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmembers Bowling and Nay.
Upon Voice Vote: (8-0) the motion carried, and the meeting adjourned at 7:42 p.m.
Respectfully submitted,
Susan Clark, City Clerk
Richard Tonini, Mayor
| OCTOBER 8, 2019 | |||
| BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury, | |||
| counter-signed by the City Clerk authorizing payment of the below listed invoices: | |||
| A+ Paper Shredding | Police/Admin. – Paper Destruction | $1,337.00 | |
| Anderson’s Sales & Service | Works – Supplies | $254.37 | |
| Anthem BCBS | All – Health Insurance Coverage | $72,141.66 | |
| AT&T | City Hall/Comm. Center – Phones | $1,732.38 | |
| Bill Collins Ford | Police – Vehicle Repair | $1,246.89 | |
| Brown Equipment | Works – 2 Leaf Vacs | $29,999.00 | |
| Charles Guelda & Sons | Comm. Park – New Restroom Fix | $225.28 | |
| Coco Cola Bottling Company | City Hall – Supplies for Coke Machine | $99.00 | |
| Ernst Concrete | Works – Concrete | $511.00 | |
| E-Z Construction Company | Brown Park – Park Renovation | $16,132.75 | |
| Home Depot | Works – Supplies and Materials | $547.64 | |
| Huber Tire | Works – Backhoe Tire | $243.50 | |
| Internation Institute of Municipal Clerks | Admin. – Dues | $195.00 | |
| KEMI | All – Workers Comp Invoice | $14,809.39 | |
| Kentucky League of Cities | Admin/Works – Conference Fees | $2,014.00 | |
| Kentucky League of Cities Insurance Trust | All – Workers Comp | $656.47 | |
| Kentucky Retirement Systems | Police/Works – Spiking Invoice | $63,884.37 | |
| Leonard Brush & Company | Works/Comm. Center – Supplies | $1,073.78 | |
| Lewis Seed Company | Works – Fertilizer | $169.74 | |
| Louisville Gas & Electric | Works – Electric/Street Lights | $32,843.46 | |
| Louisville Water | Works – Water | $176.50 | |
| Lowe’s | Works – Supplies and Materials | $343.56 | |
| Luis Ramos Asphalt LLC | MAPS – Patching on Iola | $975.00 | |
| Marlin Business Bank | Admin. – Copy Machine Rental | $136.00 | |
| Midwest Sprinkler System | Comm. Center – Leak Repair | $1,373.00 | |
| Mirazon | Admin. – Computer Contract | $2,780.00 | |
| MPI | Admin. – STM Stickers | $1,061.27 | |
| NAPA Auto Parts | Works – Supplies | $781.17 | |
| Neill-Lavielle Supply Company | Works – Steel | $84.35 | |
| Office Depot | Works/Police – Office Supplies | $363.10 | |
| PNC Bank | All – Supplies and Materials | $4,029.78 | |
| RCS Communications | Police – Radio’s and Radio Repairs | $291.00 | |
| Rumpke | Brown/Warwick Parks – Garbage/Portalets | $92,896.90 | |
| S & D Coffee | Police/Admin. – Coffee | $341.29 | |
| Saf-Ti-Co | Works – Signs and Cones | $806.48 | |
| Security Systems, Inc. | Works/Police – Monitoring | $74.00 | |
| Singler & Ritsert | Admin. – City Attorney Fee | $4,266.00 | |
| St. Matthews Fire Alumni Assocation | Works – Banners for City | $150.00 | |
| Staples | Works/Admin. – Office Supplies | $136.53 | |
| Sterling Thompson Insurance Company | Admin. – Bond Renewal | $27.00 | |
| Total Office Products | Police – Office Supplies | $203.63 | |
| Total Truck Parts | Works – Clamps | $58.40 | |
| Treez | Works – Tree Deadwood Trimming | $2,275.00 | |
| Wex Bank | All – Fuel for Vehicles | $12,403.51 | |
| Wilson Equipment Company | Works – Parts | $73.92 | |
| Library City Hall | |||
| Reimbursements and Payments | |||
| Sanders, John | Police – Reimbursement for Repair | $77.25 | |
| Aschbacher, Joseph | Works – Purchase of ROW | $1,593.00 | |
| Hines, Mchael Damon | Works – Purchase of ROW | $1,480.00 | |
| Keenan, Francis | Works – Purchase of ROW | $430.00 | |
| Schmidt, Michael and Theresa | Works – Purchase of ROW | $2,898.00 | |
| Steiner, Mark | Works – Purchase of ROW | $2,997.00 | |
| TOTAL | $366,224.07 | ||
