CITY OF ST. MATTHEWS
SPECIAL VIRTUAL Council Meeting Minutes
November 10, 2020
A special meeting of the St. Matthews City Council was held VIRTUALLY on Tuesday, November 10, 2020. The meeting was called to order at 7:00 p.m. The following people were present:
MAYOR
Richard J. Tonini
CITY COUNCIL
Councilmember Bernie Bowling Councilmember Stuart Monohan – absent
Councilmember Cathi Clark Councilmember Mary Jo Nay
Councilmember Frank Flynn Councilmember Amy Olson
Councilmember Tim Holland Councilmember Tony Weiter
OTHER OFFICIALS
John Singler – St. Matthews City Attorney
Susan Clark – St. Matthews City Clerk/Treasurer
Jack Ruf – St. Matthews Planning & Zoning Officer
Sean Arms – St. Matthews IT Director
Mark Richardson – St. Matthews PD Detective
OTHER ATTENDEES
Gary Major – Resident
Patrick Chapman – Resident
Elizabeth Cleary – Chamber of St. Matthews
Josh Suiter – Chamber of St. Matthews
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.
MINUTES
A motion was made by Councilmember Nay to approve the minutes from the October 27, 2020 special council meeting. The motion was seconded by Councilmember Olson.
Upon Voice Vote: (7-0) the motion carried.
PUBLIC COMMENTS
No one had any comments to add due to special meeting status.
PENDING BUSINESS
DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled
No discussion took place due to the topic being tabled.
ORDINANCE 20-05 REVISION OF SOLICITATION RICHARD TONINI, MAYOR
ORDINANCE – Tabled
No discussion took place due to the topic being tabled.
NEW BUSINESS
MUNICIPAL ORDER 20-10 REVISION OF PERSONNEL JOHN SINGLER, ATTORNEY
POLICY MANUAL
A periodic a review of the Personnel Policy Manual (PPM) necessitated a revision. Proposed updates include additional language concerning supporting diversity, guidelines for use of social media, and the possibility of adding light-duty work for injured employees. Councilmember Flynn inquired if standards were different for work related injuries as opposed to an off-duty injury. Mark Richardson, President of the FOP for the St. Matthews Police Department believes it was developed as a bridge to benefit both the city and the employee. Members of the Police Committee, Councilmembers Bowling and Holland, both spoke in favor the policy.
Councilmember Nay made a notion to accept MO 20-10. The motion was seconded by Councilmember Clark.
Upon Voice Vote: (7-0) the motion carried.
REVIEW OF FINANCIALS
Councilmember Bowling gave a brief overview of income comparing two quarters for this year to the same 2 quarters last year. The City has a reduction of approximately $650,000. Mayor Tonini interjected the city is expecting $1,308,625 in Cares Act funds to help compensation for additional covid-19 related expenses. Councilmember Bowling suggested there is adequate data to update the 2020-2021 Fiscal Year budget. More information on this matter will be forthcoming.
EXPENDITURES
Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $230,495.18. The motion was seconded by Councilmember Weiter.
Upon Roll Call Vote: (7-0) the motion carried. Yes Votes: Councilmembers Bowling, Clark, Flynn, Holland, Nay, Olson, and Weiter.
COMMITTEE REPORTS
· Councilmember Clark mentioned employees will have their first zoom call on Thursday evening to discuss help successful strategies for wellness.
· Councilmember Weiter commented the Christmas decorations are being erected in Brown Park.
· Councilmember Nay inquired about the delay in the MSD project. Mayor Tonini relayed St. Matthews Public Works Director Kenan is in frequent contact with MSD over the delay. Councilmember Nay suggested having Louisville Metro Councilmember Paula McCraney call on behalf of St. Matthews and Lyndon.
CITY ATTORNEY’S REPORT
Mr. Singler had no additional comments to report.
MAYOR’S REPORT
Mayor Tonini discussed the following items:
· Mayor Tonini, Chief Barry Wilkerson, Kenan Stratman and attorney John Singler met recently regarding guidelines for solicitation. The new ordinance will likely be on the November 24 council agenda for review and approval or denial.
· Improvements to the alley between Grandview and Warner are taking place. Drainage work is being addressed with paving to follow.
· Bissell Roberts wrote a thank you note for supporting the St. Matthews Little League.
· A pamphlet from the Jehovah’s Witness was delivered to the councilmembers.
· Discussion took place recently clarifying the financial responsibilities between the St. Matthews Little League, Trinity High School and the City of St. Matthews.
· Elizabeth Cleary relayed Light-Up St. Matthews will happen but with a much larger virtual profile. A coloring contest has been added to the virtual event as well as a prize for best decorated home. Santa will also attend the event virtually. Councilmember Nay will post details to the City’s website and will also be posted on the Chamber’s website.
ADJOURNMENT
Councilmember Nay made a motion to adjourn. The motion was seconded by Councilmember Clark.
Upon Voice Vote: (7-0) the motion carried, and the meeting adjourned at 7:46 p.m.
Respectfully submitted,
Susan Clark, City Clerk
Richard Tonini, Mayor
| NOVEMBER 10, 2020 | |||
| BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury, | |||
| counter-signed by the City Clerk authorizing payment of the below listed invoices: | |||
| A+ Paper Shredding | Police – Dispatch Document Destruction | $69.00 | |
| Aamco | Works – Vehicle Repair | $1,470.80 | |
| Anderson’s Sales and Service | Works – Equipment Repairs | $420.03 | |
| APCO | Police – Annual Dues for L. Richardson | $96.00 | |
| AT&T | City Hall/Comm. Center – Phones | $1,621.50 | |
| Bob Hook Chevrolet | Police – Vehicle Maintenance | $635.19 | |
| CDW Government (Police Forfeitutre Acct) | Police – MDT’s | $5,400.00 | |
| Coca Cola | Admin. – Drinks for Machine | $227.00 | |
| Concentra | Admin. – Testing | $3,755.00 | |
| Earth First | Works – Top Soil | $800.00 | |
| Entemann-Roving | Police – Badges | $704.50 | |
| Flynn Brothers | Works – Cold Patch (MAPS) | $132.00 | |
| Frank Otte Nursery | Works – Boxwoods and Winterberry’s | $106.50 | |
| Galls | Police – Uniforms and Equipment | $144.65 | |
| Goodyear | Police – Vehicle Maintenance | $10,058.36 | |
| Hartlage Fence Company | Works – Fence Repair | $239.00 | |
| Home Depot | Works – Supplies and Materials | $1,235.76 | |
| Interstate All Battery Center | Police – Specialized Batteries | $176.40 | |
| KEMI | All – Workers Compensation Policy | $16,094.26 | |
| Kentucky League of Cities Insurance Services | Admin. – Car Insurance Adjustment | $251.33 | |
| KQC Tactical, LLC | Police – Police Head Protection | $23,250.81 | |
| Leonard Brush & Chemical | Works – Supplies and Materials | $587.63 | |
| Louisville Gas & Electric | Works – Electric/Street Lights | $30,960.10 | |
| Lowe’s | Works – Supplies and Materials | $460.90 | |
| Lynn Imaging | Works – Bid Package | $342.00 | |
| Marlin Business Bank | Admin. – Copy Machine Rental | $136.00 | |
| Meinke Car Care Center | Police – Vehicle Repair | $248.40 | |
| Miller Company | Admin/Police – Copy Machine Charge | $263.55 | |
| Mobile Forensic Solutions | Police – Forensic Examination | $103.00 | |
| MPI Printing | Admin. – Printing Project | $203.81 | |
| Nixon Power | Works – Supplies and Materials | $328.60 | |
| Nugent Sand Company | Works – Stone | $52.47 | |
| Oxmoor Ford | Police – Vehicle Repair | $153.89 | |
| PNC | All – Credit Card Charges | $4,160.05 | |
| Print Tex USA | Police – Uniforms | $1,306.00 | |
| Professional Fence Company | Voll Field – Fence Repair (Baseball Acct) | $1,226.00 | |
| Progressive Microtechnology Inc. | Police – Evidence Trackers | $695.00 | |
| RCS Communications | Police/Works – Truck Outfitting/Radio | $2,661.29 | |
| RCS Communications | Police – New MDT’s (Forfeiture Acct) | $6,089.00 | |
| Rumpke | Works – Garbage | $92,220.55 | |
| Saf-Ti-Co | Works – Traffic Cones (MAPS) | $502.50 | |
| Security Systems, Inc. | Works – Monitoring | $38.00 | |
| Site One | Works – Lawn Supplies | $168.15 | |
| Spectrum | Works/Police – Monitoring | $89.99 | |
| Stephens & Lawson | Admin. – Audit Preparation | $7,848.75 | |
| Total Office Products | Police – Office Supplies | $74.59 | |
| Total Truck Parts | Works – Supplies and Materials | $62.93 | |
| Trans Union | Police – Investigative Tool | $500.60 | |
| Treez | Works – Tree Trimming | $300.00 | |
| Valvoline | Police – Vehicle Maintenance | $302.33 | |
| Watch Guard | Police – Battery/Microphone | $45.00 | |
| Welders Supply | Works – Compressed Air | $38.67 | |
| Wex Bank | All – Fuel for Vehicles | $11,437.34 | |
| TOTAL | $230,495.18 | ||
