CITY OF ST. MATTHEWS
SPECIAL VIRTUAL Council Meeting Minutes
June 23, 2020

A special meeting of the St. Matthews City Council was held VIRTUALLY on Tuesday, June 23, 2020. The meeting was called to order at 7:08 p.m. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilmember Bernie Bowling                                    Councilmember Stuart Monohan
Councilmember Cathi Clark                                          Councilmember Mary Jo Nay
Councilmember Frank Flynn                                         Councilmember Amy Olson
Councilmember Tim Holland                                        Councilmember Tony Weiter

OTHER OFFICIALS
Carrie Ritsert – St. Matthews City Attorney
Barry Wilkerson – Chief, St. Matthews Police Department
Susan Clark – St. Matthews City Clerk/Treasurer
Jack Ruf – St. Matthews Planning and Zoning Officer
Jim Birch – St. Matthews Engineer
Kenan Stratman – St. Matthews Public Works Director
Sean Arms – St. Matthews IT Director

OTHER ATTENDEES
Gary Major – Resident
Elizabeth Cleary – Chamber of St. Matthews
Josh Suiter – Chamber of St. Matthews

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilmember Nay to approve the minutes from the June 9, 2020 special meeting. The motion was seconded by Councilmember Clark.

Upon Voice Vote: (8-0) the motion carried.

PUBLIC COMMENTS

No one had any comments to add due to special meeting status.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled

No discussion took place due to the topic being tabled.

ORDINANCE 19-10                                      GOLF CART ALLOWANCE – Tabled

No discussion took place on this subject matter.

NEW BUSINESS

ORDINANCE 20-04                                      BUDGET FOR 2020-2021                                CARRIE RITSERT, ATTORNEY
                                                                  FISCAL YEAR – 2nd Reading

City Attorney Carrie Ritsert summarized Ordinance 20-04 outlining the city budget for the 2020-2021 fiscal year which begins July 1, 2020. The overall amount budgeted for the general fund is $14,294,891. The amount budgeted for the Municipal Aid Programs (MAPS) is $1,044,000. Due to the uncertainty of revenue directly linked to the covid-19 pandemic, the budget may be revised during the fiscal year. Councilmember Weiter made a motion to accept this as 2nd reading of Ordinance 20-05 and recommended passage. The motion was seconded by Councilmember Olson.

Upon Roll Call Vote: (8-0) the motion carried and Ordinance 20-04 was approved. Yes Votes: Councilmembers Bowling, Clark, Flynn, Holland, Monohan, Nay, Olson, and Weiter. No Votes: None.

ORDINANCE 20-05                                      REVISION OF SOLICITATION ORDINANCE          CARRIE RITSERT, ATTORNEY
                                                                  2nd Reading

Due to the pandemic related to covid-19, it appears prudent to revise solicitation laws for the protection of residents and salespeople. Ordinance 20-05 proposes repealing sections 116.27, 116.28, and 116.33. Councilmember Mary Jo Nay made a motion to accept this as 1st reading of Ordinance 20-05. The motion was seconded by Councilmember Clark.

Upon Voice Vote: (8-0) the motion carried, and this completed 1st reading of Ordinance 20-05. Mayor Tonini recently issued an executive order ceasing solicitation within city limits during which time an emergency order is in place related to the covid-19 pandemic.

EXPENDITURES

Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $211,954.44. The motion was seconded by Councilmembers Holland and Nay.

Upon Roll Call Vote: (8-0) the motion carried. Yes Votes: Councilmembers Bowling, Clark, Flynn, Holland, Monohan, Nay, Olson and Weiter. No Votes: None.

COMMITTEE REPORTS

· Councilmember Monohan relayed the Parks Committee met on Thursday, June 18 at 9:00 a.m. at the St. Matthews Community Center. Discussion took place concerning potential updates to the building and patio. No decisions were made. Any improvements will likely be included in the 2021-2022 budget.
· Councilmember Nay asked that anyone with ideas for the next newsletter should contact Elizabeth Austin. The next newsletter should be in home on or about August 1st.
· Councilmember Flynn relayed the property and casualty insurance has been renewed for fiscal year 2020-2021.

CITY ATTORNEY’S REPORT

Ms. Ritsert had no additional comments.

MAYOR’S REPORT

Mayor Tonini discussed the following items:
· Tile work on the 1st floor of City Hall has been completed. Baseboard work should be finished by Friday, June 26th.
· Drainage work on Massie Avenue, St. Germaine, and Winchester is moving forward.
· Officer Jetter has proposed the city offer a specific health program to employees. He has achieved success and believes it will be beneficial to other employees. Please contact Mayor Tonini with any questions about moving forward with this plan. It is $200 per employee for a 1-year membership.
· Mayor Tonini, City Engineer Jim Birch, and Public Works Director Kenan Stratman had a virtual meeting with the Kentucky Transportation Cabinet (KTC) on June 23, 2020 regarding future improvements to Chenoweth Lane. This is a state project and if approved, would not commence until 2025. The project includes sidewalks and drainage where needed.
· Chief Wilkerson relayed the day-to-day activities of the police department are returning to normal. Discussion regarding how to build more relationships in the community have taken place and will be implemented.
· Mayor Tonini said even when in-person meetings begin again that social distancing will have to take place so meeting will look somewhat differently. No date has been set for the resumption of the in-person meetings. Updates to the council chambers are taking place. Once shop drawings are finalized, it will be another 8-weeks for the project to be completed.
· Automatic doors for the east and west entrance of City Hall should be completed in July.
· A resident relayed a compliment to the Public Works Department.

ADJOURNMENT

Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmember Nay.

Upon Voice Vote: (8-0) the motion carried, and the meeting adjourned at 7:54 p.m.

Respectfully submitted,

Susan Clark, City Clerk
Richard Tonini, Mayor

JUNE 23, 2020      
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,
counter-signed by the City Clerk authorizing payment of the below listed invoices:
A+ Paper Shredding   Admin./Police – Document Destruction $49.00 
Anthem   All – Health Insurance    $75,470.60 
Archive Social   Admin. – Social Media Archiving $2,388.00 
AT&T   City Hall/Comm. Center – Phones $556.76 
BMS, LLC   All – Health Insurance Addendum $349.50 
Center for Education & Employment Law   Police – Research Tool $124.95 
Central Square Technologies   Police – Annual Fee for Crimemapping $694.58 
Chamber of St. Matthews   Admin. – Quarterly Program Support $18,500.00 
Cintas   Works – Uniforms $706.67 
Earth First   Works – Top Soil $1,336.00 
Galls   Police – Uniform Components $961.38 
HDR Engineering   Works – Trinity Hills Drainage Project $16,612.28 
Kiesler’s Police Supply, Inc.   Police – Training Ammunition $17,422.83 
Less Lethal, LLC   Police – Supplies $3,165.00 
Lewis Automotive   Works – Equipment Repair $448.91 
Lexis Nexis   Police – Investigative Tool $126.50 
Louisville Gas & Electric   Works – Electric/Street Lights $1,392.43 
Miller Company   Admin/Police – Copy Machine Charge $109.61 
Mobile Forensic Solutions   Police – Investigative Tool $271.00 
Napa Auto Parts   Works – Parts and Materials $392.30 
Natural Products   Works – Fill Dirt $145.00 
Nugent Sand Company   Work – Sand and Rocks $66.00 
Plumbers Supply   Works – Supplies $18.08 
Print Tex USA   Police – Uniform Components $2,460.00 
RCS Communications   Police – Radio Monthly Service Fee $291.00 
Senior Care Experts   Admin. – Quarterly Program Support $9,000.00 
Shively Animal Hospital   Police – K9 Expense $512.99 
Site One Landscape Supply   Works – Supplies and Materials $92.97 
Sparkle Brite   All – Vehicle Wash $148.00 
Spectrum   Works/Police – Monitoring $270.53 
St. Matthews Area Ministries   Admin. – Quarterly Program Support $4,375.00 
St. Matthews Exterminating Co.   Comm. Center – Pest Control $88.00 
Stanley Schultze & Co.   Comm. Center – Glass in Door $350.00 
Stephens & Lawson   Admin. – CPA Review $2,127.50 
Sterling Thompson Insurance   Admin. – P/C Insurance Renewal $44,737.84 
Sterling Thompson Insurance   Admin. – Bond Renewal for Jack Ruf $101.80 
The Courier-Journal   Admin. – Bid Invitation Ad $238.88 
Tony’s Wrecker Service   Police – Towing $296.25 
Total Office Products   Police – Office Supplies $357.28 
Towne Post Network, Inc.   Admin. – Space in STM Magazine $850.00 
Valvoline   All – Vehicle Maintenance $757.90 
Verizon   All – Cell Phones and MDT’s connectivity $2,669.46 
Reimbursements and Payments    
Bratcher, Joshua   Police – CID Clothing Allowance $158.98 
Ratliff, Scott   Police – Supplies $262.68 
Smith, Jonathan   Police – CID Clothing Allowance $500.00 
TOTAL   $211,954.44