CITY OF ST. MATTHEWS
SPECIAL VIRTUAL Council Meeting Minutes
April 14, 2020

A special meeting of the St. Matthews City Council was held VIRTUALLY on Tuesday, April 14, 2020. The meeting was called to order at 7:06 p.m. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilmember Bernie Bowling                                           Councilmember Stuart Monohan
Councilmember Cathi Clark                                                 Councilmember Mary Jo Nay
Councilmember Frank Flynn                                                Councilmember Amy Olson
Councilmember Tim Holland                                               Councilmember Tony Weiter

OTHER OFFICIALS
John Singler – St. Matthews City Attorney
Barry Wilkerson – Chief, St. Matthews Police Department
Susan Clark – St. Matthews City Clerk/Treasurer
Jack Ruf – St. Matthews Planning & Zoning Officer
Jim Birch – St. Matthews Engineer
Kenan Stratman – St. Matthews Public Works Director
Sean Arms – St. Matthews IT Director

OTHER ATTENDEES
Gary Major – Resident                                                         Elizabeth Cleary – Chamber of St. Matthews
Carl Page – Resident                                                           Nick Pregliasco – Attorney
Kevin Wadle – Resident                                                       Tad Adams – Attorney
John Riehm – Resident                                                        John Carman – Landscape Architect
Kathy Klein – Resident                                                         Mary Burkhart – Resident
Jason Tasman – Resident                                                     Leo Hauber – Resident
Sue Finley – Resident
Patrick Chapman – Resident
William Shelton – Resident
Tom Raderer – Resident
Penelope Morton – Resident

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilmember Clark to approve the minutes from the March 10, 2020 regular meeting. The motion was seconded by Councilmember Monohan.

Upon Voice Vote: (8-0) the motion carried.

PUBLIC COMMENTS

No one had any comments to add because it was a special meeting.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE – Tabled

No discussion took place due to the topic being tabled.

ORDINANCE 19-10                    GOLF CART ALLOWANCE – Tabled

No discussion took place on this subject matter.

MUNICIPAL ORDER 20-01          RDDDP 3930,3934,3936                 JOHN SINGLER, ATTORNEY
                                                MASSIE AVENUE

A lengthy discussion began after Mayor Tonini gave an outline of the procedure that was to be followed and history of this property. Rezoning for a condominium development was approved in March of 2019 for 3930, 3934, and 3936 Massie Avenue. The houses on these properties were demolished last week. The developer is asking for a Revised Detailed District Development Plan (RDDDP) changing the previously approved structures. The RDDDP included additional drainage improvements including the replacement of a terra cotta tile drainage pipe. Housing units were changed from 12 attractive 2-story condominium units with attached garages to 16 high-end, 1-story apartments with an attached garage. Questions arose about lighting and Jack Ruf said standard lighting is typically 90-degree angle downward with cutoffs. Nick Pregliasco relayed the developer would agree to a binding element incorporating Jack’s suggestion for lighting. Residents Carl Page, Sue Finley, Leo Hauber, Mary Burkart, Kathy Klein, and Jason Tasman all spoke against the RDDDP. No neighbors spoke in favor of the RDDDP. Reasons given were aesthetics (condo design was considered more attractive than the apartment design), condo’s offer more stability for the neighborhood than apartments, potential drainage problems, possible lighting issues, access road concerns, concerns over tile pipe being able to handle the flow, and negative feelings towards a bait-and-switch appearance on the plans. Attorney Tad Adams, representing resident Jason Tasman also expressed concerns about the RDDDP. John Carmen, Landscape Architect representing the developer stated numerous times the drainage issue for that area would be improved along with the development. Councilmember Mary Jo Nay made a motion to deny Municipal Order 20-01. The motion was seconded by Councilmember Olson.

Upon Roll Call Vote to Deny Municipal Order 20-01: (8-0) the motion was approved to deny the Revised Detailed District Development Plan MO 20-01. Yes Votes: Councilmembers Clark, Holland, Weiter, Monohan, Bowling, Nay, Flynn, and Olson. No Votes: None.

NEW BUSINESS

MUNICIPAL ORDER 20-02          DECLARING STATE OF EMERGENCY  RICHARD TONINI, MAYOR

Under a pandemic, declaring a state of emergency is formality that allows the mayor to act quickly should an event arise. Councilmember Nay made a motion to approve MO 20-02. The motion was seconded by Councilmember Bowling.

Upon Voice Vote: (8-0) the motion was approved.

EXPENDITURES

Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $480,706.69. The list contains expenditures for 1 month which normally is only for a 2-week period. The motion was seconded by Councilmembers Nay and Weiter.

Upon Roll Call Vote: (8-0) the motion carried. Yes Votes: Councilmembers Clark, Holland, Weiter, Monohan, Bowling, Nay, Flynn and Olson. No Votes: None.

COMMITTEE REPORTS

· Councilmember Bowling mentioned he will begin preliminary work on the 2020-2021 budget. Revenue is likely to be considerably lower than typical.
· Councilmember Nay relayed the city will participate in the May edition of the St. Matthews magazine. Suggestions for articles and information is needed immediately for the May St. Matthews Living newsletter.
· Councilmember Olson encouraged people to sign up for Reach

CITY ATTORNEY’S REPORT

Mr. Singler had no additional comments.

MAYOR’S REPORT

Mayor Tonini discussed the following items:

· The St. Matthews Public Works Director Kenan Stratman has been directed to place green spotlights on City Hall to reflect solidarity with all who are experiencing COVID-19 pandemic at this time.
· Flags are being flown at half-staff until April 20th in honor of the first 100 victims of COVID-19.
· The St. Matthews Police Department has officers on duty at the area hospitals for added security.
· The city received a bill from Serve Pro for work associated with a sewer line back-up in City Hall about a month ago. The invoice has been sent to MSD for payment.
· As previously stated by Councilmember Bowling, revenue is likely to greatly reduced because the work force has been idled due to the pandemic. Work on the Trinity Hills Ditch is pending. Improvements to Massie Avenue are moving forward at this time.
· A person has reached out to Kenan Stratman regarding placing pamphlets at the bridge at Brown Park listing suggestions on what ducks should eat. Bread is not a suggested food source as it is an irritant to their digestive system. Councilmember Nay is in favor of a display board listing approved food for ducks and what is not. Kenan Stratman showed a picture of a coin vending machine filled with corn that is an approved food item for ducks. It was suggested he move forward with pricing for possible implementation.
· Mayor Tonini read excerpts from a letter received from a gentleman from another part of the county expressing his deep appreciation for the professionalism, compassion, and expert handling of his sister who had attempted suicide. Officer Kaelin exhibited outstanding skills in the situation.
· Drainage on Winchester Road and St. Germaine are being addressed.
· Mayor Tonini relayed the meetings will be held virtually until further notice. Councilmember Nay said a link to the virtual meeting can be found on the website.

ADJOURNMENT

Councilmember Flynn made a motion to adjourn. The motion was seconded by Councilmember Olson.

Upon Voice Vote: (8-0) the motion carried, and the meeting adjourned at 9:38 p.m.

Respectfully submitted,

Susan Clark, City Clerk
Richard Tonini, Mayor

APRIL 14, 2020      
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,
counter-signed by the City Clerk authorizing payment of the below listed invoices:
A & K Auto Detailing   Police – Vehicle Tinting $95.00 
A+ Paper Shredding   Admin./Police – Document Destruction $160.00 
AAMCO Center   Works – Vehicle Repair $240.78 
Anderson’s Sales & Service   Works – Grommet $14.07 
Anthem   All – Health Insurance     $72,829.25 
AT&T   City Hall/Comm. Center – Phones $2,588.96 
Atco   Works – Weed Control $180.00 
Baptist Health Occupational Medicine   Police/Works – Random Drug Testing $1,508.44 
Batteries Plus   Police – Lithium Coin Battery $2.95 
Baumann Paper Company   Works – Can Liners $1,234.20 
Blood Hounds, LLC   Rental Homes – Sewar Camera Service $1,600.00 
Bluegrass Print   Admin. – Envelopes $287.00 
BMS, LLC   All – Health Insurance Administration $345.00 
Bob Hook Chevrolet   Police – Vehicle Repair & Maintenance $529.01 
CDW-G     Admin. – Back-up Software $704.38 
CDW-G – Forfeiture Account   Police – MDT’s $23,284.81 
Charles Guelda & Sons Plumbing   Works – City Hall and Rental Home $805.00 
Citation Equipment   Works – Pressure Washer $4,600.00 
Clark & Riggs   Police – Annual Police Report $352.00 
Clifford Distributing   Works – Paper Supplies for City Hall $1,137.87 
Coca-Cola Bottling   Admin. – Drinks for Coke Machine $396.00 
Courier-Journal   Admin. – Legal Ad $300.60 
Delta Dental of KY   All – Dental Insurance $5,077.34 
Flynn Brothers Contracting (MAPS)   Works – Cold Patch $322.30 
Frontline Mobile Tech   Police – Console Kits $2,080.00 
Galls    Police – Uniforms $345.01 
Goodyear   Police – Vehicle Repair & Maintenance $3,488.88 
Guardian Insurance Company   All – Short/Long/Life Insurance $6,858.51 
HDR Engineering   Works – Engineer for Misc. Projects $65,988.60 
Home Depot   Works – Supplies and Materials $1,099.80 
KEMI   All – Workers Comp $14,791.64 
Kentucky League of Cities   Admin. – Training $180.00 
Kentucky Sheriff’s Association – Forfeiture Acct.   Police – Evidence Audit $5,500.00 
Ky League of Cities Trust   All – Quarterly Unemployement Fee $622.47 
Lewis Seed   Works – Fescue $298.36 
Lexus Nexus   Police – Investigative Tool $114.00 
Louisville Gas & Electric   Works – Electric/Street Lights $33,905.52 
Louisville Toppers Inc   Police – Topper for Vehicle $1,853.78 
Louisville Water Company   Works – Water $3,892.95 
Lowe’s   Works – Supplies and Materials $331.13 
Marlin Business Bank   Admin. – Copy Machine Charge $136.00 
Medley’s Auto   Works – Vehicle Repair $703.49 
Metropolitan Compunds, Inc.   Works – Supplies $851.16 
Middletown Auto Glass & Upholstrey   Police – Glass Replacement $266.00 
Miller Company   Admin/Police – Copy Machine Charge $230.41 
Mirzon   Admin. – Monthly Maintenance Fee $2,883.40 
Mobile Forensic Solutions   Police – Investigative Tool $139.00 
Morton Salt   Works – Salt $25,183.04 
MSD   Works – MS4 Annual Invoice $16,107.00 
NAPA   Works – Supplies and Materials $1,900.93 
Natural Products   Works – Fill Dirt $29.00 
Nugent Sand Company   Works – Stone $243.39 
Otis Elevator   Works – Annual Elevator Maintenance $7,611.23 
Oxmoor Ford   Works – Vehicle Repair $378.95 
PNC   All – Credit Card Charges $5,491.33 
Premier Fleet Graphics   Police  Grahpics Set-up $634.36 
RCS Communications   Police – Radio Maintenance $14,976.82 
Rumpke   Works – Garbage & Portalets $92,814.80 
S&D Coffee   Admin. – Coffee $138.97 
Saf-Ti-Co   Works – Posts ans Signs $3,079.30 
Security Pro’s   Works – Monitoring for 2 Months $2,323.78 
Security Systems   Works – Monitoring    $74.00 
Singler & Ritsert   Admin. – City Attorney Fees $5,995.00 
Sparkle Brite III   Police – Vehicle Wash $829.17 
Spectrum   Police/Work – Monitoring & Internet $739.18 
St. Matthews Exterminating   Comm. Center – Pest Control $170.00 
Stationers   Police – Police Note Books $91.69 
Stephens & Lawson, CPA’s   Admin. – Review Fees for CPA $850.00 
Tony’s Wrecker Service   Police – Towing $75.00 
Total Office Products & Service   Police – Office Supplies $79.96 
Trans Union   Police – Investigative Tool $142.60 
Treez   Works – Tree Trimming $3,350.00 
Valvoline   Police – Vehicle Maintenance $452.26 
Verizon Wireless   All – Cell Phones & MDT’s $2,685.31 
Watch Guard   Police – Vehicle Outfitting $14,307.00 
Welders Supply   Works – Compressed Air $64.96 
Wex Bank   All – Fuel for Vehicles $10,884.68 
Wilson Equipment   Works – Repair $1,099.53 
Library City Hall    
Kauffmann, Gerald City Hall – Mural $2,100.00 
Reimbursements and Payments    
Bowling, Kevin Police – Polygraph Assesement $125.00 
Cobaugh, Tony Police – Reimburse for Thermometer $16.49 
Cushman, Larry Police – Reimburse for Thermometers 3 $95.35 
Hageman, Rick Police – CID Clothing Allowance $240.97 
Jetter, George Police – Reimburse for Glass Cleaner $39.43 
Portman, Charlie Police – Reimburse for Safety Glasses $71.64 
Shepard, Barbara Police – Reimbursement for Santitizer $59.50 
TOTAL   $480,706.69