CITY OF ST. MATTHEWS
Council Meeting Minutes

September 25, 2018

The regular meeting of the St. Matthews City Council was held on Tuesday, September 25, 2018.  The meeting was called to order at 7:02 p.m. by Mayor Rick Tonini.  The meeting was held at St. Matthews Community Center, 310 Ten Pin Lane.  The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilman Bernie Bowling
Councilman Frank Flynn
Councilman Tim Holland   
Councilman Shaun McKiernan
Councilman Mary Jo Nay
Councilman Stuart Monohan
Councilman Tony Weiter
Councilman Pat Wissing – absent

OTHER OFFICIALS
Susan Clark – City Clerk
Carrie Ritsert – St. Matthews Attorney
Chief Barry Wilkerson – Chief, St. Matthews Police Department

OTHER ATTENDEES
Gary Major – Resident                                              
Don McCauley – Resident                                         
Fred White – Resident
Kelly Brothers – Manager, St. Matthews/Eline Library Branch
Members of Boy Scout Troop #325

PLEDGE OF ALLEGIANCE                      

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilman Nay to approve the minutes from the September 11, 2018 meeting.  The motion was seconded by Councilman Weiter.

Upon Voice Vote:  (7-0) the motion carried. 

PUBLIC COMMENTS

Mayor Tonini acknowledged members of Boy Scout Troop #325 from Our Lady of Lourdes Catholic Church.  The past and current members of this troop have donated hundreds of hours collecting for the Crusade for Children. Each of the scouts are working on their Citizenship in the Community merit badge.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE

Mayor Tonini read a report prepared by Kenan Stratman, St. Matthews Director of Public Works. The public works crew built a 12-15-inch berm which was breached by the recent September 8, 2018 storm.  A higher berm will be built to provide some type of immediate relief to the area. 

BUSINESS LICENSE/OCCUPATIONAL TAX REGULATIONS

Attorney Carrie Ritsert relayed that regulations in the current ordinances are somewhat dated and are being reviewed.  Recommendations will be forthcoming.

NEW BUSINESS

ORDINANCE 18-08                 2018 AD VALOREM TAX                    CARRIE RITSERT, ATTORNEY

                                                2nd Reading

Councilman Weiter made a motion to bring Ordinance 18-08 to the table for 2nd reading and discussion.  The motion was seconded by Councilman Bowling. 

Upon Voice Vote:  (7-0) the motion carried.

Attorney Ritsert summarized Ordinance 18-08 which proposes keeping the property tax rate at 20 cents for every $100 of PVA assessed value.  The percentage of discount will need to be determined by the councilmembers.  Councilman Holland stated the anticipated income for property taxes for the 2018-2019 budget was prepared with preliminary numbers provided by the Office of the Jefferson County Property Valuation Administrator in May.  The amount included in the budget most closely matches the percentage discount of 37%.  The final numbers for the property tax were somewhat different from the preliminary numbers.  Councilman Bowling said he would prefer to not go below a discount amount of 40%.  The difference for the property owner would be about $20 more on a $250,000 home if the discount was lowered to the 37% range.  Councilman Weiter made a motion to set a 40% discount for the 2018-2019 fiscal year if paid in full by October 31, 2018.  The motion was seconded by Councilman Bowling. 

Upon Roll Call Vote:  (7-0) the motion carried. Yes Votes:  Councilmen McKiernan, Holland, Weiter, Monohan, Bowling, Nay, and Flynn.  No Votes:  None

ORDINANCE 18-09                 CHAPTER 92 REVISION OF                  CARRIE RITSERT, ATTORNEY

                                                CONNECTION of STREET and SIDEWALKS – 2nd Reading

Councilman Weiter made a motion to bring Ordinance 18-09 to the table for discussion and 2nd reading.  The motion was seconded by Councilman McKiernan.  Upon Voice Vote:  (7-0) the motion carried.

Attorney Ritsert summarized revisions to Chapter 92 updating the parameters for connecting sidewalks to streets.  Councilman Weiter made a motion to accept Ordinance 18-09.  The motion was seconded by Councilman McKiernan.

Upon Roll Call Vote:  (7-0) the motion carried.  Yes Votes: Councilmen McKiernan, Holland, Weiter, Monohan, Bowling, Nay, and Flynn.  No Votes:  None.

QUARTERLY GRANT FUNDING REVIEW

Treasurer Susan Clark relayed two organizations have submitted grant funding requests for this current quarter.  Members of the Zachary Taylor Post # 180 requested $1,000 for the flag pole upgrade in front of their building.  Since the time of the request, it was learned the members have raised all money needed for the new flag pole but are still interested in receiving funds to have a memorial stone honoring WWII veterans.  The seconded funding request was from the St. Matthews Fire Protection District to support their fundraiser from which proceeds will go directly to the Crusade for Children.  The amount requested is also for $1,000.  It was learned that the amount allocated for the 2018-2019 budget was $310,000.  Due to the funding of the baseball stadium at Community Park which was handled through this budget line item, the commitments exceed the amount budgeted.  Councilman Monohan asked that a comprehensive review of the grant funding projects for the 2018-2019 fiscal year take place.  Because commitments have exceeded the budgeted amount, a budget adjustment will be required.    Councilman Weiter made a motion to table this matter until the October 9, 2018 council meeting.  The motion was seconded by Councilman Nay. 

Upon Voice Vote:  (7-0) the motion carried.    

EXPENDITURES

Councilman Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $ 722,614.42.  The motion was seconded by Councilmen Nay and Weiter. 

Upon Roll Call Vote:  (7-0) the motion carried.  Yes Votes:  Councilmen McKiernan, Holland, Weiter, Monohan, Bowling, Nay, and Flynn.  No Votes:  None

COMMITTEE REPORTS

  • Councilman Holland said because the property at 169 St. Matthews Avenue is not rented, he and Councilman Weiter will try other avenues. The driveways for the rental homes on St. Matthews Avenue will be paved this week. 
  • Councilman Weiter commented that while recently on vacation in Gulf Shores, a St. Matthews area resident inquired when the library was going to reopen. It speaks to the importance of the St. Matthews/Eline Branch is to this community. 
  • Councilman Monohan relayed members of the Parks Committee met with an architect. It appears a manufactured bathroom is more cost effective and can be erected with the least amount of disruption to Brown Park and the people who want to enjoy the amenities.  The bathroom facility will be designed to blend in with the park.  Louisville Metro has installed prefab bathrooms in area parks as well. The ballfield project is progressing with an anticipated opening in the Spring of 2019.
  • Councilman Bowling mentioned the 911 Dispatch office should move in their updated space in mid-October. The smart trailer has been out of use due to needed repairs.  The members of the Police Committee are considering the purchase of an additional smart trailer due to request of use.    
  • Councilman Nay said the newsletter is being formulated at this time. Trick-or-Treating at Halloween in Brown Park is being expanded an additional hour due to the popularity of the event for children and families.  The event will be held October 27, 2018 from 11:00 a.m. to 3:00 p.m. The Communications Committee would like to hire Elizabeth Austin to aid with public relations needs. 

CITY ATTORNEY’S REPORT

Ms. Ritsert mentioned she and Mr. Singler are working on recommendations to update the Occupational Tax and Business License regulations.  Please call or e-mail suggestions to Ms. Ritsert.      

MAYOR’S REPORT

Mayor Tonini had no additional comments.      

ADJOURNMENT

Councilman Holland made a motion to adjourn the meeting.  The motion was seconded by Councilman Weiter.

Upon Voice Vote: (7-0) the motion carried, and the meeting adjourned at 8:00 p.m.

Respectfully submitted
Susan Clark, City Clerk
Richard J. Tonini, Mayor

SEPTEMBER 25, 2018      
       
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,  
counter-signed by the City Clerk authorizing payment of the below listed invoices:  
       
A Plus Paper Shredding   Admin./Police – Shredding $110.00
Alex’s TG Alterations   Police – Alterations $126.00
Am Legal   Admin. – Annual On-Line Renewal $350.00
Armag Corporation (Forfeiture Funds)   Police – Safety Cabinet $1,080.00
AT&T   City Hall/Comm. Center – Phones $315.16
Bob Hook Chevrolet   Police – Vehicle Repair $2,521.39
Carman Landscape Architecture   Brown Park – Schematic Design $14,050.00
Central Business Systemts   Admin. – Ink Cartridge for Postage $167.50
Chamber of St. Matthews   Admin. – Quarterly Contribution $18,500.00
Chapman Heating and Cooling   Works – Rental Home Repair $6,632.00
Cincinnati Bell   Admin. – Phone Maintenance $280.92
Crown Trophy   Police – Plaque $85.00
Earth First   Works – Top Soil and Fill Dirt $400.00
Ferguson Waterworks   Works – Supplies    $208.55
Galls   Police – Uniform (Parts) $2,390.28
Geoghegan Roofing Corporation   Works – Thiernam Lane Roof Repair $1,141.68
HDR   Works – Misc. Engineering Charges $585.66
J R Hoe and Sons   Works – Grate and Frame $452.00
KEMI   All – Workers Comp Invoice $18,103.26
Kentucky League of Cities   Admin – Conference Fees $3,241.00
Kentucky League of Cities Insurance Services   Admin. – Liability Addendum $627.44
Leonard Brush & Chemical   Comm. Center – Supplies $353.05
Louisville Gas & Electric   Works – Electric for City $76.40
Louisville Tractor   Works – Supplies and Repair $179.27
Louisville Water Company   Works – Water $7,077.20
Medley’s Auto Repair   Works – Vehicle Repair $2,965.08
Natural Products   Works – Top Soil and Fill Dirt $25.00
Neopost   Admin. – Maintenance $251.85
Nugent Sand Company   Works – Supplies $229.43
Office Depot   Admin. – Office Storage Cabinet $527.99
S & D Coffee   Police – Coffee $121.15
Security Systems   Police/Works – Monitoring $74.00
Senior Care Experts   Admin. – Quarterly Contribution $9,000.00
Sparkle Brite   All – Vehicle Wash $264.00
Spectrum Business   City Hall/Works Yard – Monitoring $333.93
St. Matthews Area Ministries   Admin. – Quarterly Contribution $4,375.00
St. Matthews Exterminating   Community Center – Pest Control $85.00
Staples    Admin. – Office Supplies $187.75
Total Office Products   Police – Office Supplies $293.94
United Healthcare   All – Health Insurance $59,099.08
Welders Supply   Works – Compressed Air $33.48
Mirazon   Admin. – Computers $40,780.61
Windstream   Admin. – Telephone Service $761.55
       
       
Library/City Hall      
Foundation Building Materials   Works – Library/City Hall Project $5,224.70
Graybar   Works – Library/City Hall Project $22,421.14
KV Flooring, Inc.   Works – Library/City Hall Project $31,394.70
Plumbers Supply Company   Works – Library/City Hall Project $1,446.85
Precision Wall Systems   Works – Library/City Hall Project $40,815.84
Sullivan & Cozart   Works – Library/City Hall Project $330,052.92
Valcom Enterprises   Works – Library/City Hall Project $90,133.58
Willis Klein   Works – Library/City Hall Project $1,829.78
       
Reimbursements and Payments      
       
Holland, Tim   Admin. – Rental Property Expenses $38.47
Kaufman, Wayne   Police – Canine Expense $95.31
Richardson, Lisa   Police – Reimbursement for Placque $113.00
Smith, Jonathan   Police – CID Reimbursement $585.53
       
TOTAL     ————–
      $722,614.42