CITY OF ST. MATTHEWS
Council Meeting Minutes
October 23, 2018

The regular meeting of the St. Matthews City Council was held on Tuesday, October 23, 2018.  The meeting was called to order at 7:00 p.m. by Mayor Richard Tonini.  The meeting was held at St. Matthews Community Center, 310 Ten Pin Lane.  The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilman Bernie Bowling
Councilman Frank Flynn – absent
Councilman Tim Holland   
Councilman Shaun McKiernan
Councilman Mary Jo Nay
Councilman Stuart Monohan
Councilman Tony Weiter
Councilman Pat Wissing  

OTHER OFFICIALS
Susan Clark – City Clerk
Carrie Ritsert – St. Matthews Attorney
Chief Barry Wilkerson – St. Matthews Police Department

OTHER ATTENDEES
Gary Major – Resident                                             
Fred White – Resident
Don McCauley – Resident
Mike Small
Kelly Brothers – St. Matthews/Eline Library Manager
Unidentified Visitor

PLEDGE OF ALLEGIANCE                       

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilman Nay to approve the minutes from the October 9, 2018 meeting.  The motion was seconded by Councilman Holland.

Upon Voice Vote: (7-0) the motion carried. 

A motion was made by Councilman Nay to approve the minutes from the October 16, 2018 caucus meeting.  The motion was seconded by Councilman Weiter.

Upon Voice Vote: (7-0) the motion carried. 

PUBLIC COMMENTS

Sherri Donohue, candidate for the 36th State Senate seat, introduced herself to those present.   

Gary Major, resident of St. Matthews, inquired about the Primrose street widening project.  Mayor Tonini relayed it is in the 2018 budget but the acquisition of access to right-of-ways has slowed the project.  Mr. Major also asked for an update on the cross walk striping at 3 intersections that Louisville Metro is responsible for completing.  Mayor Tonini said he would have Kenan Stratman follow-up again with Louisville Metro Public Works about this project. 

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE

Mayor Tonini read a summary of action items related to drainage issues in the Trinity Hills Subdivision.  A berm has been built in a low area.  Minor grating will be completed when the ground is dryer.  St. Matthews City Engineer Jim Birch and St. Matthews Public Works Director Kenan Stratman have met with HDR Engineering regarding possible options.  A cost analysis report will be created for the full committee to review.  Mr. McCauley inquired about a time line.  It appears a spring of 2019 timeframe may be reasonable to review the cost analysis statement.

ORDINANCE 18-11     2017-2018 BUDGET AMENDMENT                CARRIE RITSERT, ATTORNEY

                                    2nd Reading

Ms. Ritsert explained the Police Department expenditures exceeded the allotted amount in the 2017-2018 budget by $ 296,397.00.  First reading of the budget amendment was completed at the October 9, 2018 council meeting.  Councilman Monohan made a motion to accept this as second reading of Ordinance 18-11.  The motion was seconded by Councilman Nay. 

Upon Roll Call Vote: (7-0) the motion carried.  Yes: Votes Councilmen McKiernan, Holland, Weiter, Monohan, Bowling, Nay, and Wissing.  No Votes:  None

NEW BUSINESS

QUARTERLY GRANT FUNDING REVIEW

City Clerk and Treasurer Susan Clark distributed a summary of commitments to be funded from the grant line-item of the budget.  Of the $310,000 budgeted, $137,500 has been allocated for various community projects.  The baseball stadium received a grant of $1,000,000.  Depending on perspective, either $172,500 is available for additional requests or this line-item is over budget by $ 827,500.  Councilman Monohan made a motion to approval the $ 1,000 request from the Zachary Taylor Post for a WWII memorial stone.  The motion was seconded by Councilman McKiernan. 

Upon Roll Call Vote: (6-1) the motion carried.  Yes Votes:  Councilmen McKiernan, Holland, Monohan, Bowling, Nay and Wissing.  No Votes:  Councilman Weiter.

Councilman Nay made a motion to approve a $1,500 expenditure to fund a free-to-the-pubic Shakespeare in the Park experience for St. Matthews residents in May of 2019.  The motion was seconded by Councilman Weiter.

Upon Roll Call Vote: (7-0) the motion carried.  Yes Votes: Councilmen McKiernan, Holland, Weiter, Monohan, Bowling, Nay, and Wissing. 

EXPENDITURES

Councilman Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $ 1,127,942.76.  The motion was seconded by Councilman Nay. 

Upon Roll Call Vote: (7-0) the motion carried.  Yes Votes:  Councilmen McKiernan, Holland, Weiter, Monohan, Bowling, Nay, and Wissing.  No Votes:  None

COMMITTEE REPORTS

  • Councilman Holland mentioned that the remaining rental home has been rented.
  • Councilman Weiter reminded everyone that Halloween in Brown Park will be this Saturday from 11:00 a.m. to 3:00 p.m.
  • Councilman Bowling said the MRAP will be at Halloween in Brown Park this Saturday. There were 47 applicants for 1 open police officer position.  There is an allotment in the budget for 5 new police vehicles.  The Ford Explorers, like others purchased last budget cycle, may not be available until June or July of 2019 due to a new design causing a delay in production.  The Chief is currently gathering information regarding the Dodge Durango’s.   A local dealer has stated that they will beat the state contract price of Explorer’s by $700 each. 
  • Councilman Nay mentioned development of the February newsletter will begin in December. Volunteers are needed to work the City booth this Saturday at Halloween in Brown Park.  The police will have a drug disposal event at Kroger on Hubbards Lane from 10:00 a.m. to 2:00 p.m. this Saturday, October 27, 2018.

CITY ATTORNEY’S REPORT

Ms. Ritsert again mentioned she and Mr. Singler are looking for input on updating the business license and occupational tax regulations.        

MAYOR’S REPORT

Mayor Tonini relayed the remodeling of City Hall and the construction of the new library is progressing.  The new windows in the library portion have been installed.  HVAC is in as well.  The landscaping will likely not be completed by the time the library opens in early 2019.  Kelly Brothers, Manager of the St. Matthews/Eline Branch said the library will have a booth at the Halloween in Brown Park event.  Mayor Tonini then added leaf pick-up has not begun because leaves have not fallen significantly.  However, signs indicating “Leaf Pick-Up Next Week” will be placed in neighborhoods starting this year and going forward instead of listing specific date ranges.      

ADJOURNMENT

Councilman Weiter made a motion to adjourn the meeting.  The motion was seconded by Councilman Monohan.

Upon Voice Vote: (7-0) the motion carried, and the meeting adjourned at 7:33 p.m.

Respectfully submitted,

Susan Clark, City Clerk

Richard Tonini, Mayor

OCTOBER 23, 2018        
         
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,    
counter-signed by the City Clerk authorizing payment of the below listed invoices:    
         
AAMCO   Works – Vehicle Repair (2 Trucks) $1,941.81
All-State Ford   Admin. – Vehicle Repair $82.41
AT&T   City Hall/Comm. Center – Phones $1,758.81
Auto Trucks & Fiberglass of Lou (Forfeitfure Funds) Police – Tactical MVP 4×4 $15,054.15
Baptist Health Occupational Medicine   Police/Works – Physicals/Testing $1,112.32
Bargin Supply   Police – Refrigerator for Dispatch $338.05
Benovation   All – Health Insurance Addendum $136.30
BMS, LLC   All – Health Insurance Addendum $327.75
Bobcat Enterprises   Works – Foot Throttle Calibration $610.22
CDW – Government   Police – USB Kits (5) $1,150.00
Clark & Riggs   Admin. – Newsletter Production $1,936.00
Cross Chrysler Jeep   Police – Vehicle Repair  $139.75
DeBrovy’s   Works – Mesh Tarp & Rubber Strap $636.87
Delta Dental   All – Dental Insurance $4,954.40
Earth First   Works – Fill Dirt $539.00
Ferguson   Works – Supplies and Materials $344.00
Ferguson Waterworks   Public Works – Pipe $105.12
Hall Contracting   MAPS/Gen Fund – Street Resurfacing $130,048.10
HDS White Cap Construction Supply   Works – Gloves and Fencing $227.34
Insight Public Sector   Police – Annual Fee Radio Licenses $1,032.35
J. Edinger & Sons   Works – Mud Flaps $40.00
Jefferson County Clerk   Police – Notary Applications $38.00
Ky Department of Housing   City Hall – Annual Elevator Inspection $100.00
Lawrence and Associates (MAPS)   Works – Massie Avenue Sidewalks $83,175.00
Lewis Seed   Works – Straw $180.00
Lexus Nexus   Police – Investigative Tool $115.50
Midwest Sprinkler System   Comm. Center – Sprinkler Leak Repair $357.00
Miller Company   Police – Copy Machine Charge $141.70
Mirazon   Admin. – Computer Upgrades $25,174.21
Moreno Express   Admin. – Newsletter Production $2,039.60
Napa Auto Parts   Works – Supplies $459.38
Natural Products   Works – Fill Dirt Top Soil $200.00
Pep Boys   Works – Supplies and Materials $77.33
Redwing   Parks – Stream Restoration $3,700.00
S & D Coffee   Police – Coffee $90.95
Saf-Ti-Co   Works – Signs $2,101.04
Saunders Small Engine Repair   Works – Chainsaw Repair $35.00
Security Systems   Works/Police – Monitoring $74.00
Sparkle Brite III   Police – Vehicle Wash $142.00
Spectrum   City Hall/Works – Internet & Monitoring $333.93
St. Matthews Exterminating   Comm. Center – Pest Control $85.00
Staples    Admin. – Office Supplies $356.69
Sterling Thompson & Company   Police – Notary Bond Insurance $101.80
The Courier-Journal   Police – Ad $1,177.68
Tony’s Wrecker Service, Inc.   Police – Towing $1,576.79
Total Office Products   Police – Office Supplies $243.97
TruGreen   Brown Park – Lawn Service $163.00
United Healthcare   All – Health Insurance    $15,489.42
Valvoline   Police – Vehicle Maintenance $426.25
Verizon   Police – Connectivity to MDT’s $1,560.43
Victoria’s Catering   Admin. – Deposit for Reception $6,000.00
Welders Supply   Works – Compressed Air $32.40
Whayne Cat   Works – Latches $105.93
Wilson Equipment   Works – Backhoe Repair $1,444.72
Windstream   Admin. – Telephone Service $1,568.23
       
Community Center Ball Stadium      
Core & Main   Grant – Baseball Stadium $29,928.41
Flynn Construction   Grant – Baseball Stadium $257,781.74
Rogers Group   Grant – Baseball Stadium $641.85
       
Library/City Hall      
Sullivan & Cozart   Works – Library/City Hall Project $411,243.90
Best Blind & Shade   Works – Library/City Hall Project $6,917.00
C.M.I., Inc.   Works – Library/City Hall Project $83,580.00
Graybar   Works – Library/City Hall Project $8,598.17
Nexgen Building Supply   Works – Library/City Hall Project $13,250.80
Plumbers Supply Company   Works – Library/City Hall Project $4,619.19
Valcom Enterprises   Works – Library/City Hall Project $2,660.00
       
Reimbursements and Payments      
       
Hageman, Rick   Police – CID Clothing Allowance $62.52
Jones, Eddie   Police – Hard Drive for Computer $233.16
       
       
TOTAL     $1,127,942.76