August 14, 2018

CITY OF ST. MATTHEWS
Council Meeting Minutes
August 14, 2018

The regular meeting of the St. Matthews City Council was held on Tuesday, August 14, 2018. The meeting was called to order at 7:00 p.m. by Mayor Rick Tonini. The meeting was held at St. Matthews City Hall, 3940 Grandview Avenue. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilman Bernie Bowling
Councilman Frank Flynn
Councilman Tim Holland
Councilman Shaun McKiernan
Councilman Mary Jo Nay
Councilman Stuart Monohan – absent
Councilman Tony Weiter
Councilman Pat Wissing

OTHER OFFICIALS
Susan Clark – City Clerk
John Singler – St. Matthews Attorney
Chief Barry Wilkerson – Chief, St. Matthews Police Department
Kenan Stratman – St. Matthews Director of Public Works

OTHER ATTENDEES
Gary Major – Resident Kelly Brothers – STM Library Manager
Cathi Clark and Mother – Resident Ivy Clinton – Carmen Landscape Architect
Don McCauley – Resident Travis Edelen – Carmen Landscape Architect
Fred White – Resident Unnamed Visitors
Frank Tonini – Resident
Teresa Cassidy – Resident of Norbourne Estates
Rob Mullen – President of Trinity High School Foundation

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilman Nay to approve the minutes from the July 24, 2018 meeting. The motion was seconded by Councilman Wissing.

Upon Voice Vote: (7-0) the motion carried.

PUBLIC COMMENTS

No one from the public choose to speak at this time.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE

Mayor Tonini moved discussion to later in the meeting when Kenan Stratman could participate.

MUNICIPAL ORDER 18-18 UNIFORM FRANCHISE AGREEMENT                                        JOHN SINGLER, ATTORNEY
METROACCESS (VERIZON)

MetroAccess has petitioned Louisville Metro, St. Matthews and other suburban cities for use of right-of-ways in order to increase bandwidth in the area. Discussion commenced regarding if MetroAccess would be allowed to sublease access. Mr. Singler believes it can be subleased but no company can expand beyond the approvals within the municipal order. A question that arose at the last meeting was clarification if metal cabinet like structures could or would be placed at street corners. Attorney John Singler confirmed they could not without additional council approval. This being the case, Councilman Holland made a motion to accept MO 18-18. The motion was seconded by Councilman Weiter and Nay.

Upon Voice Vote: (7-0) the motion carried.
NEW BUSINESS

MUNICIPAL ORDER 18-20 TRINITY/ST. MATTHEWS LITTLE LEAGUE                          JOHN SINGLER. ATTORNEY
LEASE AND USAGE AGREEMENT

Mr. Singler reviewed the agreement before the council members’ indicating the terms of the lease is 50 years which can be extended. Representatives of the St. Matthews Little League and Trinity High School Foundation have agreed to terms and times of use. Councilman Wissing inquired about the definition of the acreage. Attorney Singler relayed that will be defined in the valid plot produced by the engineers. Councilman Wissing then made a motion to accept MO 18-20. The motion was seconded by Councilman Holland.

Upon Voice Vote: (7-0) the motion carried.

MUNICIPAL ORDER 18-21 TRINITY HIGH SCHOOL GRANT                                             JOHN SINGLER, ATTORNEY
FUNDING REQUEST

An application for grant funding in the amount of $ 1,000,000 was received from the Trinity High School Foundation. The funding, if approved, would be paid directly to vendors for the construction of a baseball stadium that would be used by the St. Matthews Little League and the Trinity High School baseball program. Councilman Nay made a motion to accept MO 18-21. The motion was seconded by Councilman McKiernan.

Upon Voice Vote: (7-0) the motion passed.

PROPOSED CHANGES TO BROWN PARK

Ivy Clinton started the presentation with a suggestion for a pre-fab bathroom facility to be erected at Brown Park. The advantage of a prefab building over constructing a traditional
building is the disruption to the park and the people who enjoy it are much less significant. The prefab building would have 4 unisex bathrooms, a storage closet, drinking fountain, and stone veneer. The building would be heated in the winter but no air-conditioning in the summer. Councilman Wissing expressed concerns that the cost of the square footage at approximately $575 per square foot was high and traditional construction could be less expensive. Councilman Nay again said that the time factor to construct/erect the building is less and that is important consideration in determining which type of building makes the most sense. Councilman Bowling inquired what type of floors would be used in the prefab building and he learned they would be concrete. Ivy Clinton and Travis Edelen, both with Carmen Landscape Architects, were asked to research plans for a traditional building and present their findings at a future council meeting.

Additionally, plans have been developed to make significant improvements to the pavilion and playground area of Brown Park. The pavers will be redone at the pavilion to repair what settling has interrupted. The current playground will be greatly expanded and moved away from the pavilion area a bit to create more space between people at the play area and whoever is enjoying the pavilion. There will actually be 2 playgrounds developed, one for children targeted for ages 2 -5 and the other play area targeted for children 5-12. The playground for the smaller children will have some musical themed play options and will be handicap accessible. The older children’s playground will also have handicap accessible equipment. The color schemes will move from bright primary colors to earth tones in order to blend with the park surroundings. Councilman Bowling inquired about how play equipment can be shielded from the direct sunlight. Mr. Stratman said sail cloths are impractical because they should be taken down in storms. Planting shade trees may be the best option. Councilman Bowling made a motion to separate the improvements at Brown Park into 2 categories, one being the restrooms and the other being the playground/pavilion area. Included in the motion is to approve up to $400,000 (program #) in improvements to the playground and pavilion at Brown Park. The motion was seconded by Councilman McKiernan.

Upon Voice Vote: (7-0) the motion carried.

UPDATE ON TRINITY HILLS DRAINAGE PROJECT

Kenan Stratman said he met with engineers at HDR Engineering to review the scope of the project. They looked at drainage engineering models and calibrated with recent storms. The most obvious solution is to dig an 8-foot deep ditch along the rear of the property’s. However, in order to accomplish this task, blasting would have to be used at the risk of damaging foundations of nearby homes. That area is solid rock and regular digging will not accomplish the task. HDR is hoping to find additional solutions to the drainage problems being experienced by the some of the residents. Mr. Don McCauley, neighborhood spokesperson, thanked the council for the expeditious research to find a solution.

EXPENDITURES

Councilman Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $ 210,008.25. The motion was seconded by Councilmen Weiter and Nay.

Upon Roll Call Vote: (7-0) the motion carried. Yes Votes: Councilmen McKiernan, Holland, Weiter, Bowling, Nay, Wissing, and Flynn. No Votes: None

COMMITTEE REPORTS

• Councilman McKiernan mentioned the newly installed sidewalks along Massie Avenue look terrific.
• Councilman Holland said an Open House was held on the two rental houses. The committee will need to make a decision about renters at this point.
• Councilman Bowling relayed the Dispatch Office at City Hall will be moving within the building soon.
• Councilman Nay said there was a glitch during the newsletter production and some did not arrive in homes until the day after the National Night Out.
• Councilman Flynn articulated there will be a Health Insurance Meeting in the coming weeks.

CITY ATTORNEY’S REPORT

Mr. Singler distributed an update on civil action involving the city.

MAYOR’S REPORT

Mayor Tonini relayed the library will be closing on August 25th.

ADJOURNMENT

Councilman Weiter made a motion to adjourn the meeting. The motion was seconded by Councilman Flynn.

Upon Voice Vote: (7-0) the motion carried and the meeting adjourned at 8:27 p.m.

Respectfully submitted,

Susan Clark, City Clerk

Richard J. Tonini, Mayor

AUGUST 14, 2018
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,
counter-signed by the City Clerk authorizing payment of the below listed invoices:

A+ Paper Shredding		Police/Admin. – Document Destruction	$55.00
American Planning Association		Admin. Annual Dues for Jack Ruf	$412.00
Baptist Health Occupational Medicine		Works/Police – Testing	$414.00
Battries Plus		Works – Batteries	$26.16
Baumann Paper Company		Works – Canliners for Parks	$826.55
Benovation		All – Health Insurance	$943.50
Bill Collins Ford		Police – Vehicle Repair	$39.46
Bob Hook Chevrolet		Police – Vehicle Repair	$1,341.69
Chapman Heating and Cooling		Comm. Center – A/C work	$677.60
Charles Guelda and Sons		Works – Rental Home Repairs	$1,887.79
CSX Transportation		Admin. – Parking Spaces	$100.00
Delta Dental		All – Dental Insurance	$4,871.03
Flynn Brothers (MAPS)		Works – Cold Patch	$116.60
Glock Professional, Inc.		Police – Training for 2 Officers	$500.00
Goodyear		Police – Vehicle Repair	$405.86
Guardian Insurance		All – Life/Long/Short Insurance	$6,897.55
Home Depot		Works – Supplies and Materials	$1,779.35
Honor Flight Bluegrass		Admin. – Program Support	$1,000.00
International Assoc. of Chiefs of Police		Police – Annual Dues	$150.00
KEMI		All – Workers Comp	$10,349.49
Kentucky Tactical Officers Association		Police – Annual Dues	$225.00
Leonard Brush and Company		Comm. Center – Cleaning Supplies	$364.87
Lewis Seed Company		Works – Fescue	$164.24
Louisville Gas & Electric		Works – Electric for City	$31,217.53
Louisville Tractor		Works – Supplies for Repairs	$233.76
Louisville Water Company		Works – Water	$8,580.65
Lowe’s		Works – Supplies and Materials	$2,294.90
Marlin Business Bank		Admin. – Copy Machine Charge	$136.00
Miller Company		Admin./Police – Copy Machine Charge	$456.97
NAPA Auto Parts		Works – Supplies	$406.95
PNC Bank		Alll – Credit Card Charges	$1,061.25
RCS Communications		Police – Radios and Radio Repairs	$291.00
Rumpke		Works – Garbage and Portalets	$94,238.38
S & D Coffee		Police – Coffee	$187.88
Second Chance Team Kentucky		Admin. – Program Support	$1,000.00
Security Systems, Inc.		Works/Police – Monitoring	$74.00
Singler & Ritsert		Admin. – Invoice for July 2018	$3,980.40
Southern Tire		Works – Tires	$422.30
Spectrum Business		Works/Police – Monitoring	$178.98
Tony’s Wrecker Service		Police – Towing	$280.00
Total Office Products		Police – Office Supplies	$295.33
Treez		Works – Tree Removal after Storm	$3,700.00
Verizon Wireless		Police – MDT’s and Cell Service	$2,551.32
Visual Image Systems		Police – Patrol Car Markings	$1,346.76
Welders Supply		Works – Compressed Air	$33.48
Wex Bank		All – Fuel for Vehicles	$13,457.94
Windstream Communications		Admin. – Phone Charges	$755.86
Library/City Hall
Sullivan & Cozart		Works – Library/City Hall Project
Willis Klein		Works – Library/City Hall Project
Valcom Enterprises		Works – Library/City Hall Project
Thermal Equipment Sales, Inc.		Works – Library/City Hall Project
The Window & Door Center		Works – Library/City Hall Project
Precision Wall Systems		Works – Library/City Hall Project
Plumbers Supply Company		Works – Library/City Hall Project
Graybar		Works – Library/City Hall Project
Studio Kremer Architects		Works – Library/City Hall Project	$3,650.40
Reimbursements and Payments
Calhoun, Tim		Works – Floors for 169 St. Matthews Ave	$4,188.33
Mayer, Norm II		Police – CID Clothing Allowance	$233.80
Tonini, Frank		Works – Reimbursement	$631.34
Webb, Ronald A. Jr.		Works – 179 St. Matthews Avenue	$575.00
TOTAL			————
			$210,008.25