CITY OF ST. MATTHEWS
Council Meeting Minutes
April 9, 2019

The regular meeting of the St. Matthews City Council was held on Tuesday, April 9, 2019. The meeting was called to order at 7:02 p.m. by Mayor Richard Tonini. The meeting was held at St. Matthews Community Center, 310 Ten Pin Lane. The following people were present:

MAYOR
Richard J. Tonini

CITY COUNCIL
Councilmember Bernie Bowling                                    Councilmember Stuart Monohan
Councilmember Cathi Clark                                          Councilmember Mary Jo Nay
Councilmember Frank Flynn                                         Councilmember Amy Olson
Councilmember Tim Holland – absent                           Councilmember Tony Weiter

OTHER OFFICIALS
Susan Clark – City Clerk
John Singler – St. Matthews Attorney
Chief Barry Wilkerson – St. Matthews Police Department
Jack Ruf – St. Matthews Planning and Zoning Officer
Major Tony Cobaugh – St. Matthews Police Department
Major Eddie Jones – St. Matthews Police Department
Kenan Stratman – Director of Public Works

OTHER ATTENDEES
Gary Major – Resident                                                  Ann Richard – LD& D
Josh Suiter – Chamber of St. Matthews                         Unidentified Person
Elizabeth Cleary – Chamber of St. Matthews                 John Tablott – Attorney for St. Matthews Animal Clinic
Melissa DeLuca – Chamber of St. Matthews                                         
Lisa Doyle – Officer with the St. Matthews Police Department
Daniel Frocht – CFO Louisville Metro
Lee Burchfield – Interim Executive Director, LFPL
Kati Dailinger – Deputy Chief of Staff, Mayor Greg Fisher’s Office
Teresa Lajara – Louisville Metro
Ann Richard – Land Design & Development

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was accomplished followed by the roll call vote of attendance.

MINUTES

A motion was made by Councilmember Nay approve to the minutes from the March 26, 2019 meeting. The motion was seconded by Councilmember Clark.

Upon Voice Vote: (7-0) the motion carried.

PUBLIC COMMENTS

Josh Suiter, Recruitment Specialist for the Chamber of St. Matthews, introduced Melissa DeLuca to those present. Ms. DeLuca will be serving as the administrative coordinator for the office. The Chamber will be moving back to City Hall on Friday, April 12, 2019.

Gary Major inquired of the progress for installing a charging station at Brown Park. The charging station would be utilized by the owners of electric vehicles. Mayor Tonini relayed progress is stagnant. Preliminary research has been initiated but no decision has been made.

PENDING BUSINESS

DISCUSSION ON TRINITY HILLS SUBDIVISION DRAINAGE ISSUE

Mayor Tonini asked St. Matthews Public Works Director Kenan Stratman to give an update. Mr. Stratman relayed HDR Engineering has submitted options for consideration and associated expenses with each option. The committee consisting of a few councilmembers and neighborhood representatives will work together to make a recommendation. The selection will be presented to the full council for consideration, approval, and funding. Mayor Tonini interjected this project will take a couple of budget cycles to complete as there are many pertinent moving parts to a project of this size.

ORDINANCE 19-01                    CHANGE OF LOCATION FOR                    JOHN SINGLER, ATTORNEY
                                                ST. MATTHEWS MEETING LOCATIONS – TABLED

ORDINANCE 19-05                    TIMES FOR SETTING OUT                        JOHN SINGLER, ATTORNEY
                                                GARBAGE TOTERS – 2nd reading

Attorney Singler summarized Ordinance 19-05 relating to the time frame that garbage toters, yard waste, recycling bins, large items, limbs and junk items shall be placed at the street for pick-up by the trash hauler. Additionally, this ordinance addresses the time frame all collection bins and any left-behind items must be returned to the residence after the hauler services the address. Discussion followed briefly about the inclusion of port-a-lets at construction sites. It was determined that port-a-lets would be more appropriately clarified in a different chapter of St. Matthews Code. Councilmember Nay inquired to Jack Ruf about the penalties for non-compliance. Mr. Ruf relayed penalties are typically found at the end of each chapter. Councilmember Monohan made a motion to accept this as second reading and passage of Ordinance 19-05. The motion was seconded by Councilmember Olson.

Upon Voice Vote: (7-0) the motion carried. Yes Votes: Councilmembers Clark, Weiter, Monohan, Bowling, Nay, Flynn, and Olson. No Votes: None.

NEW BUSINESS

MUNICIPAL ORDER 19-06          APPT OF OFFICER LISA DOYLE              JOHN SINGLER, ATTORNEY

Chief Barry Wilkerson introduced Officer Doyle as new member of the St. Matthews Police Department. Officer Doyle retired from Louisville Metro before joining SMPD. Councilmember Monohan made a motion to accept MO 19-06. The motion was seconded by Councilmember Nay.

Upon Voice vote: (7-0) the motion carried.

DISCUSSION ON THE ELINE/ST. MATTHEWS BRANCH of the LOUISVILLE FREE LIBRARY SYSTEM

Mayor Tonini began the discussion stating all government agencies that participate in the Kentucky Retirement System have had a financial burden placed on them due to lack of payments made by the General Assembly for many years. The portion assigned to the City of St. Matthews is $12,000,000 with amounts due of 12% annually. Compounding will begin the 2nd year of the payment plan. Daniel Frockt, Chief Financial Officer for Louisville Metro, joined the discussion indicating Louisville Metro has been given a financial burden of $1.3 billion dollars. Given that Metro Council recently rejected a tax increase on Municipal insurance Tax Premiums, Louisville Metro is in dire need of cutting budgets for all departments including the libraries. Louisville Metro is requesting that suburban cities bear part or all the expense of operating the library within their city. The approximate cost for the Eline/St. Matthews Branch is $800,000. Councilmember Flynn mentioned that the City has just spent about $9,000,000 on the new library which is a sizeable show of support. No decisions were made nor was a vote made during this time.

ORDINANCE 19-06                    MAINTENANCE STANDARDS and             JOHN SINGLER, ATTORNEY 
                                                NUISANCE ORDINANCE

City Attorney John Singler began the discussion summaring Ordinance 19-06 which would repeal and replace Chapter 94 originating in 1951. The ordinance addresses nuisance and property maintenance guidelines. Councilmember Nay expressed support of addressing this issue which would give tools to Code Enforcement Officers regarding enforcement. Mr. Singler mentioned the proposal includes a graduated step offense notice and penalty. Councilmember Monohan made a motion to accept this as 1st reading of Ordinance 19-06. The motion was seconded by Councilmember Nay.

Upon Voice Vote: (7-0) the motion carried.

MUNICIPAL ORDER 19-10          DECLARING COOLING TOWER                JOHN SINGLER, ATTORNEY
                                                SURPLUS EQUIPMENT

Mayor Tonini explained prior to the creation of plans to build a new library for the citizens of St. Matthews or remodel City Hall, a new cooling tower was purchased out of necessity. Soon thereafter, a new and exciting plan was visualized, and the cooling tower was no longer necessary as a decision was made to utilize geothermal for heating and cooling. The cooling tower has been stored, unused, since that time. By declaring it government surplus equipment, it allows Public Works Director Kenan Stratman to explore various way to advertise for the purposes of selling the cooling tower. Councilmember Nay made a motion to accept MO 19-10. The motion was seconded by Councilmember Weiter.

Upon Voice Vote: (7-0) the motion carried.

MUNICIPAL ORDER 19-11          AWARD OF GARBAGE CONTRACT           RICK TONINI, MAYOR
                                                FY 2019-2020 & FY 2020-2021

Mayor Tonini explained the current contract was expiring June 30, 2019 so it was necessary to send out to bid for a contract covering the city for garbage services starting July 1, 2019. The bid opening was held on Friday, April 5, 2019. Only one bid was received, and it was from Rumpke, the current trash hauler for the City of St. Matthews. The contract is thru June 30, 2021 with the possibility of renewing for 2 – 1-year terms. Rates would be adjusted for each of the 1-year extensions. Councilmember Nay made a motion to accept MO 19-11. The motion was seconded by Councilmember Bowling.

Upon Voice Vote: (7-0) the motion carried.

MUNICIPAL ORDER 19-12          REVISED LANDSCAPING PLAN                 RICK TONINI, MAYOR
                                                115 Fairfax Avenue

Mayor Tonini asked the applicant to make the presentation related to the change to the previously approved landscaping plan. Ann Richard of Land Design & Development spoke for the business owner, St. Matthews Animal Clinic on this topic. The landscaping screening on Fairfax Avenue is proposed to be 5 magnolia’s which will reach 20 to 25 feet in height upon maturity. At planting time, the trees will be 1¾ inches in diameter and approximately 6 to 8 feet in height. Councilmember Nay said she would prefer to see a tree with a bigger diameter. Ms. Richard explained these trees double in size between years 5 and 10. Councilmember Flynn made a motion to accept MO 19-12. The motion was seconded by Councilmember Clark.

Upon Voice Vote: (7-0) the motion carried.

EXPENDITURES

Councilmember Bowling made a motion to approve the expenditures listed and have checks drawn on the city’s treasury in the total of $894,795.26. The motion was seconded by Councilmember Nay.

Upon Roll Call Vote: (7-0) the motion carried. Yes Votes: Councilmembers Clark, Weiter, Monohan, Bowling, Nay, Flynn and Olson. No Votes: None

COMMITTEE REPORTS
· Councilmember Monohan mentioned the Parks Committee reviewed potential capital projects to be implemented over the coming 3-4 years. Possibilities include a spray park, dog park, and other improvements. The playground at Brown Park is nearing completion.
· Councilmember Bowling relayed there has been an increase in car break-in’s in the area. The Police Department is working with neighbors on this problem. Most of the car break-ins have been on unlocked cars but a few have had windows broken. The new logo for the Jefferson County League of Cities was displayed.
· Councilmember Nay said the articles for the next newsletter are wrapping up. The community forum regarding information related to the new driver’s license will be held Thursday, April 11 at 6:30 p.m. at the St. Matthews Community Center. Also, a representative of the organ donation program will be present.

CITY ATTORNEY’S REPORT

Mr. Singler gave no additional report.

MAYOR’S REPORT

New chairs for the Community Center have been ordered. An additional 40 chairs have been ordered for the police training room along with 12 tables for that purpose. A total of 60 chairs have been ordered for the Council Chambers.

ADJOURNMENT

Councilmember Weiter made a motion to adjourn. The motion was seconded by Councilmember Monohan.

Upon Voice Vote: (7-0) the motion carried, and the meeting adjourned at 8:37 p.m.

Respectfully submitted,

Susan Clark, City Clerk
Rick Tonini, Mayor

APRIL 9, 2019
BE IT RESOLVED THAT THE MAYOR DRAW WARRANTS on the City Treasury,
counter-signed by the City Clerk authorizing payment of the below listed invoices:
Anderson’s Sales & Service   Works – Supplies and Materials $99.29
AT&T   City Hall/Comm. Center – Phones $1,862.41
Auto Plus   Works – Supplies and Materials $36.08
Baptist Health Occupational Medicine   Works – Routine Drug Testing $114.00
Bill Collins Ford   Police – Supplies $44.57
Bob Hook Chevrolet   Police – Vehicle Repairs $5,244.80
Charles Guelda & Sons Plumbing, inc.   Works – Rental Home Drain $210.00
Coca Cola   City Hall – Supplies for Machine $330.25
Cundiff Electrict   Comm. Center Park – Light Pole Repair $275.00
Delta Dental of Kentucky   All – Dental Insurance $4,928.90
Earth First   Works – Top Soil $3,913.70
Entemann- Rovin Co.   Police – Badges $639.50
E-Z Construction   Browns Park – 1st Payment for Upgrades $110,430.63
Fesco   Works – Fire Extinguishers $992.70
Galls   Police – Uniform Parts $1,461.39
Goodyear   Police – Vehice Repairs $3,441.68
HDR Engineering   Works – Trinity Hills Engineering $11,423.11
HDS White Cap Construction Supply   Works – Sandbags and Gloves $81.38
Home Depot   Works – Supplies and Materials $543.36
Huber Tire, Inc.   Works – Tires $1,401.08
KEMI   All – Worker’s Comp. Insurance $10,485.21
KV Flooring   Works – Library/City Hall Project $41,326.20
Leonard Brush & Chemical   Works – Supplies $1,040.26
Lewis Seed Company   Works – Fescue $169.86
Louisville Armory   Police – Range Time $18.00
Louisville Gas & Electric   Works – Electric for City $31,653.89
Louisville Water Company   Works – Water $449.62
Lowe’s   Works – Supplies and Materials $2,404.95
Marlin Business Bank   Admin. – Copy Machine Charge $136.00
Miller Company   Admin. – Copy Machine Charge $118.95
Mirazon   Admin. – Computer Upgrades $10,417.22
NAPA Auto Parts   Works – Supplies and Materials $548.30
Natural Products   Works – Fill Dirt $100.00
Neill-LaVaielle Supply Company   Works – Suppplies and Materials $191.80
Otis Elevator   City Hall – Annual Maintenance $7,395.60
Paul Miller Ford   Works – Ford F250 $47,553.04
Plehn’s Bakery   Police – Cake for Awards Banquet $135.56
PNC Bank   All – Supplies and Materials $5,216.40
Progressive Microtechnology, Inc.   Police – Supplies (Forfeiture Funds) $1,036.63
RCS Communications   Police – Outfit Police Vehicle $4,529.50
Rumpke   Works/Parks – Garbage and Port-A-Lets $94,199.02
S&J Lighting   Works – 18 Watt LED Floodlights $120.00
Saf-Ti-Co   Works – Street Sign $601.90
Saunders Small Engine Repair   Works – Sharpen Chains $20.00
Security Systems   Works/Police – Monitoring $148.00
Singler & Ritsert   Admin. – City Attorney Fees $4,187.50
Sirchie Fingerprinting   Police – Replacement Porelon Pad $125.10
Spectrum   Works/Police – Monitoring $179.98
St. Matthews Exterminating   Comm. Center – Pest Control $85.00
Staples   Admin. – Office Supplies $9.77
The Courier-Journal   Admin. – Legal Ads $689.23
Total Truck Parts   Works – Back-Up System for Van $28.06
Treez   Comm. Park – Tree Removal $3,800.00
United Healthcare   All – Health Insurance $77,977.32
Unites States Postal Service   Admin. – Stamps $110.00
Valvoline   All – Vehicle Maintence $713.87
Welders Supply   Works – Compressed Air $63.72
Wex Bank   All – Fuel for Vehicles $10,830.74
Willis Klein   Works – Supplies and Materials $27.74
Wilson Equipment   Works – Backhoe Service $813.19
       
Library City Hall      
Sullivan Cozart, Inc.   Works – Library/City Hall Project $225,712.91
Dri-Design Wall Systems   Works – Library/City Hall Project $12,441.00
KV Flooring   Works – Library/City Hall Project $41,326.20
Louisville Lumber   Works – Library/City Hall Project $97,711.61
Valcom   Works – Library/City Hall Project $10,197.58
       
Reimbursements and Payments      
Frisby, Christopher   Police – FSA Reimbursement $25.00
Napier, Eddie   Police – CID Clothing Allowance $250.00
       
TOTAL     $894,795.26